Employment confirmation – essential railway worker

Subject: Employment Confirmation – Essential Railway Worker

To whom it may concern:

Following the Government of Canada measures that have been put in place for COVID-19, as well as those of the municipal and provincial legislatures, Transport Canada has worked with industry to develop a common letter to identify those employed in the railway industry in an essential service capacity, as set out in the Government of Canada’s Guidance on Essential Services and Functions in Canada During the COVID-19 Pandemic (https://www.publicsafety.gc.ca/cnt/ntnl-scrt/crtcl-nfrstrctr/esf-sfe-en.aspx).

Through this letter, I (MANAGER NAME) confirm that (CONTRACTOR/EMPLOYEE NAME)is employed/ hired by (COMPANY NAME) in the railway industry in an essential service capacity. It is imperative that (CONTRACTOR/EMPLOYEE NAME) acting in the course and scope of his/her occupation has the freedom of movement and work both within and across provinces and territories, and has authorized access to essential infrastructure, including without limitations, rail yards, railway customer plants, inter-modal facilities, rest facilities, and any other facilities or locations required in support of rail operations. This movement may also require travel across multiple municipal, regional and provincial boundaries in order to allow access between home and work, which could take place in a personal vehicle, a taxi cab or other means of conveyance by a third-party transportation service provider, and not necessarily a vehicle owned and/or operated by the company for which the employee works.

While railway employees involved in cross-border operations are exempt from the mandatory 14-day period quarantine when performing their work duties, when off-duty, they should abide by recommendations of local and national public health authorities, including recommendations relating to social distancing. For more information, please refer to: https://www.canada.ca/en/public-health/services/diseases/coronavirus-disease-covid-19.html.

Should you require additional information, do not hesitate to contact:


We thank you for your collaboration in these uncertain times.



Brigitte Diogo
Director General
Rail Safety
Safety and Security
Transport Canada

DATE: 04/14/2020