Rail Climate Change Adaptation Program - Budget and cash flow template

A. ELIGIBLE EXPENDITURES

A. ELIGIBLE EXPENDITURES		TOTAL	Fiscal Year Breakdown (April 1st to March 31st)		Applicant Notes/Explanation (optional)
			2022-2023	2023-2024
A.1 TOTAL ELIGIBLE EXPENDITURES
Staff salaries and benefits		$0
Purchase and lease of capital assets, technology, equipment and supplies		$0
Professional services, including engineering, accounting, translation, audit and consulting		$0
Planning, design, and evaluation services		$0
Engineering and environmental reviews and follow-up measures		$0
Expenditures related to construction and rehabilitation of assets (including fees paid to general contractors and labourers, materials, licenses, permits, and the rental of construction machinery and equipment)		$0
Licenses and permits		$0
Expenditures for Indigenous consultations which may include expenditures associated with meetings, travel costs, preparation of consultation materials, honoraria payments for Indigenous person, communication and translation costs		$0
Administrative expenditures (including general administration expenditures, rent, insurance, office equipment rental, and membership fees) *Overhead costs must not exceed 15% of TC’s total contribution towards the project.		$0
Travel expenditures (including the cost of accommodations, vehicle rental and kilometric rates, bus, train, airplane or taxi fares, allowances for meals and incidentals). Travel and per diem expenses cannot exceed the rates and allowances determined in th		$0
Other costs (please specify)		$0
TOTAL A: TOTAL ELIGIBLE EXPENDITURES		$0	$0	$0

B. SOURCES OF FUNDING

B. SOURCES OF FUNDING		TOTAL	Fiscal Year Breakdown		Applicant Notes/Explanation (optional)
			2022-2023	2023-2024
B.1:  RECIPIENT FUNDING
Cash		$0
In-kind		$0	$0	$0
- Staff salaries and benefits (indicate percentage of time and daily rate, and document using time sheets)		$0
- In-kind provision of Recipient assets (space, equipment, goods or other assets)		$0
- Administrative costs charged using a formula (percentage of project costs charged for: office supplies, office equipment rental, internal photocopying, phone and internet lines and equipment, etc.)		$0
SUBTOTAL B.1: RECIPIENT FUNDING		$0	$0	$0
B.2 : OTHER CONTRIBUTORS
Contributor 1 (NAME)
Cash		$0
In-kind Contributions		$0	$0	$0
- Staff salaries and benefits		$0
- Professional Fees		$0
- Other activity-related Project costs, please specify		$0
Contributor 2 (NAME)
Cash		$0
In-kind		$0	$0	$0
- Staff salaries and benefits		$0
- Professional Fees		$0
- Other activity-related Project costs please specify		$0
Contributor 3 (NAME)
Cash		$0
In-kind Contributions		$0	$0	$0
- Staff salaries and benefits		$0
- Professional Fees		$0
- Other activity-related Project costs, please specify		$0
Contributor 4 (NAME)
Cash		$0
In-kind		$0	$0	$0
- Staff salaries and benefits		$0
- Professional Fees		$0
- Other activity-related Project costs please specify		$0
SUBTOTAL B.2: TOTAL FROM THIRD PARTY CONTRIBUTORS		$0	$0	$0
SUBTOTAL B.3 MAXIMUM TRANSPORT CANADA CONTRIBUTION (Indicate amount requested from Transport Canada)		$0	$0	$0
TOTAL B: TOTAL FUNDING FOR PROJECT		$0	$0	$0

Sufficient funding is available throughout the proposed project's life-cycle (including start-up) to ensure successful completion

Instructions for completing the budget

Table A - Breakdown of Total Eligible Project Expenditures

Please reference Section 7 of the Applicant's Guide for a list of Eligible Expenditures under R-CCAP

The project budget should include sufficient detail so that it fully reflects the work to be undertaken to implement the project.

Eligible expenditures amounts should be presented in the project budget by eligible expenditure categories (e.g., salary, professional services, administrative costs).

The eligible expenditures listed in the table are examples, you will only need to allocate project budget to the categories applicable to your project.

Total A: reflects the amount of Total Eligible Project Expenditures.

Table B - Sources of Funding and Total Funding for the Project

Please reference section 4 the Applicant's Guide for information regarding Available Funding

This table is the breakdown of the sources of funding and represents the total funding for the project.

The total of Table B should be the same total indicated in Table A (Total Eligible Expenditures).

This amount will equal the Total Financial Assistance (TFA) for the project, which has importance with respect to the stacking limit.

Sources of funding may be cash or in-kind and include Canada's contribution (SUBTOTAL B.3 MAXIMUM TRANSPORT CANADA CONTRIBUTION), the recipient's share of the contribution (B.1:  RECIPIENT FUNDING), as well as contributions by third parties (B.2 : OTHER CONTRIBUTORS). Recipients must disclose all relevant information on expected or confirmed sources of funding or inform the project officer when new funding becomes available over the course of a funding agreement. The budget should indicate the legal name of the entity that is contributing the funds and the amount to be contributed (B.2: Other contributors).

Letter of financial support must be submitted with the application in support of all third party contributors.

It is particularly important to collect full information on all funding received by the recipient for the project from Canadian governments (municipal, provincial, territorial and federal) so that the project officer can confirm that the stacking limit is not exceeded at any point over the life of the agreement. If exceeded, the department can recover the excess from the recipient or reduce the contribution that exceeds the Total Project Expenditures.

Please reference Section 12.1.6 of the Applicant's Guide for information on stacking limits.

NOTE: Recipients may change and add rows under the cost categories in accordance with the Eligible Project Expenditures.

In-Kind Contributions

In-kind contributions are non-monetary contributions of goods, services or other support provided by or to a recipient (including donations), for which fair value is assigned but for which no payment occurs. For additional information relating to in-kind contributions, please refer to the In-Kind Contribution - Recipient Information Package.

R-CCAP requests that applications for funding include details on these types of contributions in the proposed project budget. These contributions must be essential to the project and must be reasonable and agreed to by the Department before a contribution agreement is signed.

Eligible expenditures associated with in-kind contributions must be included in the project budget, when applicable, so that they are reflected in the calculation of Total Eligible Project Expenditures.

To be considered eligible, in-kind expenditures must be:

• eligible under the program terms and conditions;
• essential to a project's success; and
• expenditures that would have otherwise been purchased and paid for by the recipient as essential to meet their obligations as defined in the funding agreement.