Airworthiness Chapter 561 - Approved Manufacturers - Canadian Aviation Regulations (CARs)

Table of contents

Content last revised: 2009/12/01

(2007/12/01; previous version)

Preamble

This amendment replaces the former Chapter 561 of the Airworthiness Manual.

This new standard titled Standard for Approved Manufacturers has been developed in line with the overall Canadian Aviation Regulations (CARs) system, and sets out the requirements and procedures to follow pursuant to Subpart 61 of Part V of the Regulations, for the issuance and continued validity of a manufacturer certificate by the Minister with respect to the manufacture of aeronautical products referred to in Subpart 61 of Part V of the Regulations.

(amended 2007/12/01)

561.01 Reserved

561.02 Application

Information Notes:

  • (i) Standard 561 is applicable to the manufacture of aeronautical products in respect of which a design approval has been issued with the exceptions noted under section 561.02 of the CARs, i.e.: standard or commercial parts, and any parts made during a repair or modification under section 571.06 of the CARs, including repairs approved under a Repair Design Approval (RDA) and modifications approved under a Supplemental Type Certificate (STC).
    (amended 2009/12/01)
  • (ii) The making of aeronautical products as part of a repair or modification is a maintenance activity, and is controlled by section 571.06 of the CARs. This applies regardless of the means of design approval. The person signing the release shall have access to the applicable design data. The maintenance release covers the entire task, including the manufacture of the aeronautical product.
  • (iii) Where aeronautical products such as STC kits are manufactured for installation by another person, the aeronautical products must be accompanied by a statement of conformity issued under the control of the holder of a manufacturer certificate pursuant to Subpart 61 of Part V of the CARs.

561.03 Manufacturer Certificate Application, Issuance and Amendment

(1) An application made pursuant to section 561.03 of the CARs consists of a letter to the Minister and a copy of the proposed manual required by section 561.07 of the CARs.

(2) In addition to the letter of application and manual required under subsection (1), the applicant submits to the Minister, where applicable, a copy of the authorization from the holder of the applicable Canadian design approval or equivalent foreign design approval to manufacture the aeronautical products referred to in the application.

(3) The applicant submits to the Minister, upon request by the Minister, any other documents supporting the application.

Information Notes:

  • (i) Subsection 561.03(2) of the CARs specifies that an applicant shall be the holder of the applicable design approval or be in possession of an agreement with the design approval holder. The expression “design approval” covers designs approved by the Minister, as well as designs approved by the relevant foreign airworthiness authority.
  • (amended 2009/12/01; previous version)
  • (ii) As indicated in subsection 561.03(5) of the CARs, an applicant may apply for and be granted a manufacturer approval while still in the process of obtaining the design approval for the product or obtaining a licensing agreement for the aeronautical product concerned. However, the statement of conformity required by section 561.10 of the CARs must not be signed until the design has been approved or the licensing agreement has been secured.
  • (iii) If a manufacturer's facilities are at more than one location, including other countries pursuant to section 561.06 of the CARs, all locations may be included under one approval.

561.04 Management Personnel

(1) Except as provided in subsection 561.04(4) of the CARs, the person appointed under paragraph 561.04(1)(a) of the CARs meets the following standards of competence:

  • (a) in the case of an organization approved for the manufacture of aircraft or aircraft engines, has acquired a minimum of six years experience in the performance or direct supervision of technical activities of a similar complexity to those undertaken by the organization, three years of which have been in a supervisory capacity; and
  • (b) in the case of an organization approved for the manufacture of aeronautical products other than aircraft or aircraft engines, has acquired a minimum of three years experience in the performance or direct supervision of technical activities of similar complexity to those undertaken by the organization.

(2) Except as provided in subsection 561.04(4) of the CARs, within 30 days following the appointment, the person appointed demonstrates, during an interview to be conducted in accordance with subsections 561.04(2) and (3) of the CARs, knowledge of the following topics as they relate to the manufacturer's approved policies:

  • (a) the duties and responsibilities of the appointed position;
  • (b) the duties of persons who have been assigned functional responsibilities;
  • (c) the responsibilities of the holder of the manufacturer certificate, including responsibilities for work that has been contracted out;
  • (d) the responsibilities of persons authorized to sign statements of conformity pursuant to section 561.10 of the CARs;
  • (e) the functions of production control system and quality assurance program referred to in sections 561.08 and 561.09 of the CARs;
  • (f) the record keeping requirements;
  • (g) the identification of acceptable reference data;
  • (h) parts control and traceability; and
  • (i) the control of non conforming parts and materials.

(3) Within the scope of the interview, the minister:

  • (a) records the questions and responses relating to each interview conducted under subsection (2);
  • (b) immediately informs the person interviewed of the results verbally upon conclusion of the interview; and
  • (c) provides written notification of the results of the interview and, if applicable, also provides a summary identifying those areas requiring further development to the person interviewed and the holder of the manufacturer certificate within 10 days as required by subsection 561.04(3) of the CARs.
    Information Notes:
    • (i) Subsection 561.04(5) of the CARs requires the holder of a manufacturer certificate to provide the person appointed with the financial and human resources necessary to ensure compliance with Subpart 61 of Part V of the CARs and Standard 561. These should include the resources to identify quality problems and to initiate corrective actions to ensure compliance with the conditions of the manufacturer approval.
    • (ii) The person appointed may be the Accountable Executive, provided they meet the requirements of this section.

561.05 Resources

The following include the financial and human resources required pursuant to section 561.05 of the CARs:

  • (a) reasonable facilities;
  • (b) applicable production and inspection equipment;
  • (c) competent personnel;
  • (d) applicable regulatory and design documentation; and
  • (e) pertinent manufacturing process specifications.

561.06 Reserved

561.07 Manual

(1) The manual required to be established and maintained pursuant to subsection 561.07(1) of the CARs includes the following:

  • (a) a section reserved for ministerial approval and a certification statement signed by the accountable executive confirming that the manual and any incorporated documents identified therein reflect the certificate holder's means of ensuring compliance with Subpart 61 of Part V of the CARs and Standard 561, and instructing the staff to comply with the policies and procedures therein;
  • (b) the manufacturer's approval number as shown on the manufacturer certificate issued by the Minister under section 561.03 of the CARs or provision to record that number, including the following information:
    • (i) the legal name of the certificate holder and, where that name is not the name under which the organization does business, its registered trade name, and
    • (ii) the mailing address where different from the manufacturing site address;
  • (c) a table of contents;
  • (d) a means of identifying each page of the manual that has been submitted for approval, in the form of a list of effective pages, with each page numbered and either dated or marked with a revision number; alternatively, in the case of electronic manuals, an equivalent means of ensuring that the manual is complete and up to date;
  • (e) the process for issuance and control of amendments, including a description of the amendment distribution procedures and a reference to the list stating the title of each person who holds a copy of the manual, and the system used to ensure compliance with the requirements of subsection 561.07(8) of the CARs;
  • (f) a brief description of the organization including the approximate size, geographic location and basic layout of the facilities;
  • (g) a description of the scope of work that is intended to be performed at each facility;
  • (h) where management functions have been assigned pursuant to subsection 561.04(6) of the CARs:
    • (i) the name or title of any person to whom functions have been assigned,
    • (ii) a description of the functions that have been assigned to each person, and
    • (iii) where necessary for clarity, a chart depicting the distribution of functions;
  • (i) a description of the system to obtain and preserve pertinent regulatory, design and other technical data, and procedures to ensure they are kept up to date;
  • (j) a description of the controls used to ensure that the product conforms to its type design;
  • (k) a description of the methods for evaluating and controlling suppliers;
  • (l) a description of the methods used to identify and trace the aeronautical products during all stages of the manufacturing process and up to delivery of the product;
  • (m) a description of the production control system which includes the requirements set out in section 561.08 of this standard;
  • (n) a description of the quality audit system which includes methods of audit, identification and analysis of probable root cause and contributory causes of deficiencies identified in audit results, corrective action follow up and record keeping;
  • (o) a description of the policies and procedures for:
    • (i) authorizing persons to sign statements of conformity,
    • (ii) identifying those persons,
    • (iii) identifying the product or range of products they are authorized to certify, and
    • (iv) controlling the stamp issued to each person, where applicable;
  • (p) a description of the policies and procedures to control inspection, measuring and test equipment traceable to applicable Canadian or international standards in accordance with section 561.08  of this standard;
  • (q) a description of the system for the identification and control of non conforming products along with the determination of corrective actions to be taken in accordance with section 561.08  of this standard;
  • (r) a description of the training program required by section 561.11 of the CARs;
  • (s) a description of the methods used to establish and maintain personnel records required by section 561.12 of the CARs;
  • (t) a description of the methods used to establish and maintain product records required by section 561.14 of the CARs; and
  • (u) a description of the policies and procedures to control the collection, evaluation and reporting of defects, malfunctions and failure data pursuant to section 561.15 of the CARs.

(2) Where the holder of a manufacturer certificate also holds other approvals, or conducts activities other than those approved pursuant to Subpart 61 of Part V of the CARs, the documented procedures governing those activities may be contained in the manual required by section 561.07 of the CARs, provided the structure of the manual makes clear which parts are intended to meet Subpart 61 of Part V of the CARs and Standard 561, and which are not.

  • Information Notes:

    • (i) Subsection (2) addresses instances where the content of the manual, required by Subpart 61 of Part V of the CARs, will be identical to the content of the manuals required to support other certificates. However, certain material will be required specifically for Subpart 61. In these cases, the certificate holder may provide cross references that list each manual's requirements with reference to where the requirements are met within his approved manuals to support other certificates. In the process of granting his approval under these circumstances, the Minister will indicate which parts of the manuals are approved and for what purpose,( i.e. under what part of the regulations the approval is being granted). It is in the certificate holder's interest to ensure that material specifically required to support one particular certificate is separately identified to distinguish it from material of common interest. Deficiencies in material not so identified will have a direct bearing on all approvals held.
    • (ii) In emergency situations, the provisions of subsection 561.07(4) of the CARs provide a means for authorizing the use of temporary alternative policies and procedures to comply with the manual. It provides a means of authorizing the manufacturer to conduct specific activities outside the applicable policies and procedures contained in the approved manual. This can occur for any number of reasons. However, authorization may be granted only where the certificate holder reasonably demonstrates that an equivalent level of safety is maintained.

561.08 Production Control System

The production control system required by section 561.08 of the CARs includes the following:

  • (a) process controls during the production stage to ensure that processes are performed under controlled conditions and include documented instruction, workmanship criteria, data, suitable equipment and competent personnel;
  • (b) inspection and testing procedures, including receiving, in process through final inspection, testing and flight operations including production flight tests, to ensure that all manufacturing and inspection tasks have been completed as planned and documented. The system includes written instructions for product verification that:
    • (i) establish where, throughout the production process, inspections will be performed, including those required at suppliers' facilities,
    • (ii) identify the nature of the inspections to be performed, and
    • (iii) establish final inspection procedures for a completed product, including:
      • (A) in the case of an aircraft, flight operations including the flight test procedures and checklists, and
      • (B) in the case of an engine, variable pitch propeller or component, procedures to ensure that all required functional tests have been performed;
  • (c) a system to ensure that inspection, measuring and test equipment is calibrated prior to use or at the intervals recommended by the equipment manufacturer, and the calibration is traceable to applicable Canadian or internationally recognized primary standards;
  • (d) a system for the identification and control of non conforming product along with the determination of corrective actions to be taken;
  • (e) a system to track and record inspection and test status of products as they progress through the manufacturing process and the identity of the persons who confirm product compliance at each stage; and
  • (f) a system of corrective action for systemic deficiencies found during audits conducted under section 561.09 of the CARs.

561.09 Quality Assurance Program

(1) The quality assurance program required by section 561.09 of the CARs is

  • (a) responsive to any changes within the organization that could affect compliance with the manual or the scope of privileges of the manufacturer certificate; and
  • (b) addresses the need for amendments resulting from such changes.

(2) In order to identify and address all functions controlled by the manual, the audit system employs sufficiently detailed audit checklists or equivalent methods, having regard to the complexity of the activities of the holder of a manufacturer certificate, and more specifically, the audit system includes the elements listed under subsection 561.09(3) of the CARs.

(3) The audits required under section 561.09 of the CARs may be conducted on a progressive or segmented basis, provided that the entire organizational system is verified within the applicable interval.

561.10 Statement of Conformity

(1) The system required to authorize persons to sign statement of conformity identifies the individuals by name, together with the product or range of products they are authorized to certify, and where a stamp is used, the stamp number assigned.

(2) Duly signed statements of conformity confirm that the products certified:

  • (a) were produced in accordance with the policies and procedures identified in the organization's Manual;
  • (b) conform to the applicable type design; and
  • (c) are in condition for safe operation, subject to any conditions identified on the statement of conformity.

(3) Statements of conformity consist of the following, or a similarly worded, statement:

"The [reference to product] identified above, except as otherwise specified in [reference to any exceptions or remarks] has been manufactured in conformity to approved design data and is in condition for safe operation".

Information Note:
The phrase "similarly worded statement" is intended to ensure that an error in wording will not invalidate the statement of conformity. It will also allow for manufacturers who produce aeronautical products under contract to foreign organizations operating under the rules of other countries with which Canada has agreements. This statement may be omitted on documents intended for internal use within the manufacturing organization if the manual includes procedures that indicate when a signature in a given block of a company document constitutes a statement of conformity pursuant to section 561.10 of the CARs.

(4) Statements of conformity include the identification of the signatory, the name of the manufacturer and manufacturing approval number.

(5) In the case of aeronautical products other than complete aircraft, the statement of conformity may be made on an Authorized Release Certificate completed in accordance with Appendix A.

(6) In the case of aircraft, the certification is based on a Statement of Conformity Document that meets the requirements set out in Appendix B.

Information Note:
Persons not directly employed by the approved manufacturer certificate holder may be authorized to sign a statement of conformity in accordance with section 561.10 of the CARs, provided the applicable policies and procedures are set out in the manual.

561.11 Training Program

(1) The training program required to be established and maintained pursuant to section 561.11 of the CARs includes the following:

  • (a) initial training to ensure that all persons authorized to perform or supervise the performance of functions under the Subpart are aware of their technical, administrative, and regulatory responsibilities;
  • (b) update training to ensure that these persons remain competent and are made aware of any change to their area of responsibility;
  • (c) additional training, where shown to be necessary by a finding made under the quality assurance program or required due to changes in the CARs, Standard 561, or company procedures; and
  • (d) provisions to ensure that persons authorized to sign statements of conformity have demonstrated an appropriate level of knowledge and experience and understand their responsibilities.

(2) Until such time as the quality assurance program required by section 561.09 of the CARs indicates that a different interval is appropriate, the initial cycle for update training is not to exceed three years.

561.12 Reserved

561.13 Control of Suppliers

Information Note:

Where the parts supplied are standard or commercial parts, the certificate holder's control may be limited to incoming inspection and test.

561.14 Aeronautical Product Records

(1) Each record required to be maintained for an aeronautical product pursuant to section 561.14 of the CARs includes records in respect of:

  • (a) activities applicable to production;
  • (b) inspection and testing performed to determine conformity;
  • (c) rework to correct non conforming products;
  • (d) production ground and flight tests if applicable; and
  • (e) release certification.

(2) A record keeping system that relies upon hard copy records, includes provisions to ensure that they are kept in a secure location to prevent loss or deterioration.

(3) A record keeping system that relies upon electronic storage media, includes provisions to ensure that:

  • (a) entries are subject to approval by an authorized person prior to saving the record;
  • (b) the system provides that if changes to established records become necessary, they are made in such a manner that the reason for the change and the identity of the person making the change are also recorded, and the original information remains available;
  • (c) back up copies are made and kept in a secure location to prevent loss of data in the case of a system malfunction; and
  • (d) printed copies are made available to the Minister upon request.

561.15 & 561.16 Reserved

Appendix A - Authorized Release Certificate

Content last revised: 2008/12/30
(amended 2008/12/30)

(refer to subsection 561.10(5) of this standard)

The Authorized Release Certificate described in this Appendix conforms to a standardized, internationally recognized format for the release of both new and used (maintained) aeronautical products (herein also referred to as items or parts). When used to certify new parts, it provides a means for issuance of the statement of conformity required by CAR 561. When used to certify the maintenance of used parts, it forms a means for issuance of the maintenance release required by CAR 571.

Except where specifically provided in this document, these instructions relate only to the use of the Authorized Release Certificate to certify the airworthiness of new parts produced under CAR 561. For the requirements applicable to the certification of parts produced under the jurisdiction of other national authorities, refer to the applicable foreign regulations. For the release of used parts, attention is also drawn to Standard 571, which covers the use of the certificate as a maintenance release.

The Authorized Release Certificate (hereinafter referred to as “certificate”) is not an official Transport Canada form, but rather a template that may be used by industry organizations for the development of their own certificates. Subject to the conditions outlined in this Appendix, organizations may design their own certificates from scratch, or copy the blank examples and modify them as necessary. Blank samples may also be downloaded from the Transport Canada web site, where they are available in both *.xls and *.pdf formats.

Purpose and Use

The primary purpose of the certificate is to declare the airworthiness of new aeronautical products.

The certificate may be used for items intended for export, as well as for domestic purposes. It is considered to be valid worldwide but its acceptance will be dependent upon any specific notified import conditions. When using the certificate to satisfy such notified conditions, compliance must be certified according to a bilateral agreement or other working arrangement. In such cases, the ‘approved design data’ mentioned in this certificate means data approved by the civil aviation authority of the importing country. The certificate is not a delivery or shipping note.

While the Canadian version of the certificate is not an official Transport Canada form, it has been allocated the title “Form One” for harmonized international identification purposes. This title replaces the previous designation 24-0078.

Holders of Transport Canada approved manufacturer certificates may issue Authorized Release Certificates for new items produced under their own manufacturer certificate, including items produced by their suppliers that are subject to the manufacturer’s Quality Assurance Program oversight. They may also issue certificates for previously certified items (i.e., items received with a prior Authorized Release Certificate issued by an appropriately approved supplier) provided the component concerned is part of a higher assembly whose production is within the prime manufacturer certificate holder’s scope of approval.

Complete aircraft are not to be released using the certificate.

The certificate does not constitute approval to install the item on a particular aircraft, engine, or propeller but helps the end user determine the item’s airworthiness approval status.

A mixture of new and used items is not permitted on the same certificate.

A mixture of items certified in conformity with ‘approved data’ and to ‘non-approved data’ is not permitted on the same certificate.

General Format

The certificate must comply with the format shown in the following examples, including block numbers and the location of each block. The size of the blocks may vary to suit the individual application, but not to an extent that would make the certificate unrecognizable. The certificate must be in “landscape” format, but the overall size may be significantly increased or decreased so long as the certificate remains recognizable and legible. If in doubt, consult with Transport Canada.

All printing must be clear and legible to permit easy reading.

The certificate may either be pre-printed or computer generated, but in either case the printing of lines and characters must be clear and legible. Pre-printed wording is permitted in accordance with the examples, but no other certification statements are permitted. The preprinted statements on the certificate must appear in either English or French. Bilingual or multilingual formats may be used, provided one of the languages is either English or French.

The details to be entered on the certificate may be either machine/computer printed or hand-written using block letters and must permit easy reading. Abbreviations should be restricted to a minimum.

The user/installer responsibility statements may be placed on the bottom margin or on the reverse side of the certificate. The space remaining on the reverse side of the certificate may be used by the originator for any additional information but must not include any certification statement.

Copies

The certificate must accompany the item(s) described and correlation must be established between the certificate and the item(s). A copy of the certificate must be retained by the organization that raised it. Where both the certificate format and the data are entirely computer generated, retention by means of a secure database is acceptable, provided it is possible to generate a hard copy on request.

There is no restriction on the number of copies of the certificate sent to the customer.

The certificate may be attached to the certified item directly, or may be placed in an envelope for protection and the envelope attached to the item.

Lost Certificate

A request for the replacement of a certificate declared lost must come from the owner of the item. A file copy of the original certificate should be provided to the owner.

The replacement certificate serves as a historical record and not as a statement of the item’s current condition.

Errors on a Certificate

If an end user finds one or more errors on a certificate, they must identify them in writing to the originator. Originators may issue a corrected certificate provided they can verify and correct the errors.

The corrected certificate must have a new tracking number, signature and date.

The corrected certificate must contain an original signature in block 13b and the current date the signature is appended in block 13e.

A request for a corrected certificate may be honoured without verification of the item’s condition, but a corrected certificate is not a statement of current condition and should include an explanation in block 12, including a reference to the previous certificate. Both certificates should be retained according to the retention period applicable to the first certificate.

The corrected certificate serves as a historical record and not as a statement of the item’s current condition.

Completed Certificate

Refer to Figure 2 for an example of an appropriately completed certificate. When filling in the certificate, all entries must be in either English or French, and either typed or clearly printed in block letters in permanent ink. All blocks must be completed. Inapplicable items must be either marked “N/A” or struck out.

Once completed, the Authorized Release Certificate becomes part of the technical record for the item to which it relates, and eventually will become part of the technical record of the next higher assembly on which that item is installed. The certificate is therefore subject to all the applicable regulations related to manufacturing and technical records.

Completion of Certificate by the Originator

Block 1 – Approving Civil Aviation Authority (CAA) /Country

Block 1 is reserved for the name and country of the Civil Aviation Authority under whose jurisdiction the certificate is issued. The entry “Transport Canada” satisfies both requirements and is the only entry that may be made in respect of items produced under CAR 561. This text may be pre-printed on blank certificates.

Block 2 – Title block – The title “AUTHORIZED RELEASE CERTIFICATE —   FORM  ONE” should be pre-printed on the blank certificate, so no further entry is required in this block.

Block 3 – Form Tracking Number

Enter the unique number established by the numbering system/procedure of the approved manufacturer identified in block 4; this may include alpha/numeric characters. The originating organization must establish a tracking system to correlate the certificates with information on the released parts.

Block 4 – Organization Name and Address

Enter the full name and address of the approved manufacturer releasing the item(s) covered by the certificate.  Logos, etc., of the organization are permitted if they can be contained within the block. This information may be pre-printed on the blank certificates.

Block 5 – Work Order/Contract/Invoice

To facilitate traceability of the items, where applicable enter the customer’s work order number, contract number, invoice number, or similar reference; if none of these are applicable, enter “N/A”.

Block 6 – Item

The block is provided to permit easy cross-reference to other blocks, preventing ambiguity by the use of line item numbers. Block 6 must be completed where there is more than one line item and reference to the items is made in other blocks. Where necessary, it is permissible to add lightly ruled lines to aid in separating the information relating to each line number.

Block 7 – Description

Enter the name or description of the item. In the case of multiple items, enter the description for each item number listed in block 6. Preference should be given to the term used in the Instructions for Continued Airworthiness (Illustrated Parts Catalogue, Aircraft Maintenance Manual, Service Bulletin, etc).

Block 8 – Part Number

Enter the part number as it appears on the item (or tag/packaging). In the case of an engine or a propeller, the type designation may be used. In the case of multiple items, enter the description for each item number listed in block 6.

Block 9 – Quantity

State the quantity of each item. In the case of multiple items, enter the quantity of each item number listed in block 6.

Block 10 – Serial/Batch Number

If the item is required by the applicable design data to be identified with a serial number or equivalent identification, enter it in block 10. If no serial number or equivalent identification is applicable, a batch number or other equivalent unique identifying number may be entered. If no unique identifying number is available, enter “N/A”. Manufacturing in-process control numbers are not final serial numbers, and need not be entered.

Block 11 – Status/Work

Enter either “NEW” or “PROTOTYPE”.

Enter “NEW” for:

  1. 1. the production of a new item in conformity to the approved design data;

  2. 2. re-certification by the organization identified in block 4 of the original certificate following alteration or rectification work on an item, prior to its entry into service. Re-certification may be needed following incorporation of design changes, correction of defects, renewal of shelf life, etc. Details of the original release and the rectification work are to be entered in block 12;

  3. 3. re-certification by the organization identified in block 4, of the original certificate from “prototype” to “new”, following approval of the applicable design data, provided that the design data in question has not changed from that to which the product originally conformed. An explanation must be entered in block 12; or

  4. 4. the examination of a previously released new item, prior to entry into service, to establish airworthiness or conformity to a customer-specified standard or specification. An explanation of the basis of release and details of the original release must be entered in block 12.

Enter “PROTOTYPE” for the manufacture of a new item that conforms to data that is not yet approved. An explanation must be entered in block12.

Block 12 – Remarks

Enter in this block, either directly or by reference to supporting documentation, any information necessary for the user or installer to determine the airworthiness of an item. If necessary, a separate sheet may be used and referenced in this block.

In particular, enter details of any outstanding work required on or before installation of the item. If the item has been made or configured solely in accordance with specifications approved by a foreign airworthiness authority, and for some reason does not comply with Canadian requirements, include a statement to that effect.

Include any other information necessary to enable the installer to determine the condition and conformity of the item. Each statement must be clearly identified as to which item in block 6 it relates. If there is no statement, state “None”.

Some examples of conditions that would necessitate statements in block 12 are:

  1. 1. When the certificate is used for prototype purposes enter the following statement:

    “NOT ELIGIBLE FOR INSTALLATION ON IN-SERVICE TYPE CERTIFICATED AIRCRAFT.”

    “THIS ITEM (THESE ITEMS) CONFORM(S) TO DATA THAT IS NOT APPROVED AT THE TIME OF RELEASE. SUBJECT TO APPROVAL OF THE DATA, THE ITEM(S) IS (ARE) IN CONDITION FOR SAFE OPERATION.”

  2. 2. Re-certification of “PROTOTYPE” items to “NEW” once the applicable design data is approved. Enter the following statement:

    “RE-CERTIFICATION OF ITEM(S) FROM “PROTOTYPE” TO “NEW”: THIS DOCUMENT ONLY CERTIFIES THE APPROVAL OF THE DESIGN DATA TO WHICH THIS ITEM (THESE ITEMS) WERE MANUFACTURED. IT DOES NOT COVER ANY CHANGES TO CONFORMITY OR CONDITION AFTER ISSUANCE OF THE INITIAL AUTHORIZED RELEASE CERTIFICATE [Enter reference to original certificate].”

  3. 3. When a corrected certificate is issued replacing a certificate with error(s) enter the following statement:

    “THIS CORRECTED CERTIFICATE REPLACES THE CERTIFICATE [Enter original number] DATED [Enter original issuance date] AND DOES NOT RECERTIFY CONFORMITY/CONDITION OR RELEASE TO SERVICE.”

  4. 4. For TSO articles, state the applicable TSO.

  5. 5. Shelf life data.

  6. 6. Details of shortages or outstanding work.

  7. 7. When printing data from an electronic Authorized Release Certificate any data not appropriate in other blocks should be entered in this block.

Block 13a – Mark only one of the two boxes

  1. 1. Mark the “approved design data and are in a condition for safe operation” box if the item(s) were manufactured using approved design data and found to be in a condition for safe operation.

  2. 2. Mark the “non-approved design data specified in block 12” box if the item(s) were manufactured using applicable non-approved design data. Identify the applicable data in block 12.

  3. 3. Mixtures of items released against “approved” and “non-approved” design data are not permitted in the same certificate.

Block 13b - Signature

This space shall be completed with the signature of the authorized person. Only persons specifically authorized by the certificate holder in accordance with CAR 561 are permitted to sign this block. To aid recognition, a unique number identifying the authorized person may be added. Alternatives to a hand-written signature (such as a computer-generated signature facsimile) are only permitted when authorized by Transport Canada.

Signature in this block constitutes a statement of conformity pursuant to CAR 561.

Block 13c - Approved Organization Number

Enter the approved organization number that identifies the manufacturer certificate issued by the Minister.

Block 13d - Name

Enter the name of the person signing Block 13b, printed, typed, or written in a legible form.

Block 13e - Date

Enter the date on which block 13b is signed using the format dd/mmm/yyyy (dd = 2 digit day, mmm = first 3 letters of the month, yyyy =  4 digit year).

Blocks 14a through 14e

These blocks are reserved for maintenance purposes and are not used for manufacturing release. Manufacturers should shade, darken, or otherwise mark this area on the pre-printed blank certificates, to preclude inadvertent or unauthorized use.

Bottom margin or reverse side of certificate

Place the following statement on the pre-printed blank certificates to notify end users that they are not relieved of their responsibilities concerning the installation and use of any item accompanied by the form:

Installer Responsibilities

“This certificate does not constitute authority to install.

Installers working in accordance with the national regulations of a country other than that specified in block 1 must ensure that their regulations recognize certifications from the country specified.

Statements in blocks 13a or 14a do not constitute installation certification. In all cases, the technical record for the aircraft must contain an installation certification issued in accordance with the applicable national regulations before the aircraft may be flown.”

Authorized Release Certificate
Figure 1 - Authorized Release Certificate

Figure 2 - Example of completed Authorized Release Certificate

Appendix B - Sample Statement of Conformity

Content last revised: 2008/12/30

Refer to subsection 561.10(6) of this standard

Instruction: Print or type all entries

1. Aircraft

Manufacturer: __________________________

Model____________ Serial No.___________ Registration Mark___________

Type Certificate No. ___________________________________

2. Engine(s)

Make

1._____________
2. ____________
3. ____________
4. ____________

Model

1._____________
2. ____________
3. ____________
4. ____________

Serial No.

1._____________
2. ____________
3. ____________
4. ____________

Type Certificate No.

1._____________
2. ____________
3. ____________
4. ____________

3. Propeller(s)

Make

1._____________
2. ____________
3. ____________
4. ____________

Model

1._____________
2. ____________
3. ____________
4. ____________

Serial No.

1._____________
2. ____________
3. ____________
4. ____________

Type Certificate No.

1._____________
2. ____________
3. ____________
4. ____________

4. Approved Modifications Embodied Subsequent to Type Certification Drawing & Issue No.

________________________________________________________

Description __________________________________________ [ ] or

as per attached list ________________________________

5. Certification

I hereby certify that the aircraft described above, produced under Manufacturing Certificate Number _________, has been manufactured in conformity to approved design data, is in a condition for safe operation and was satisfactorily flight tested on ______________.

Signed _____________________

Date _____________

On Behalf of ________________________ (Company Name)