Guidelines for transportation security clearance (TSC) applications with extended out-of-country (OOC) implications

Effective April 1, 2021, applicants who have been outside of Canada and the U.S. in the last five (5) years are required to provide additional supporting out of country (OOC) documentation, for their time outside of Canada and the U.S., when applying for a Transportation Security Clearance (TSC). Applicants who have been outside of Canada and the U.S. more than 90 days in the last five (5) years may be required to submit supporting OOC documentation if requested.

Applicants who have been outside of Canada and the U.S. in the last five (5) years as described below are required to provide supporting OOC documentation at the time of application for a Transportation Security Clearance.

Note: time spent outside of Canada and the U.S. before an applicant became a Permanent Resident (if currently a permanent resident) or before an applicant turns 16 should not be included in the calculation.

In both scenarios noted below:

*consecutive means time without break
**cumulative means total time
***a police certificate, that covers the period under review outside of Canada and the U.S., is required for any country in which an applicant has spent six (6) or more consecutive months

On this page

From 6 to 24 months outside of Canada and the U.S.

TSC applicants who have spent time outside of Canada and the U.S. for a total of six (6) to 24 month (consecutive* or cumulative**) in the last 5 years will  be required to submit the following supporting OOC documents at the time of application:

  • Police certificate(s)***
  • Statement of activities

More than 24 months outside of Canada and the U.S.

TSC applicants who have spent time outside of Canada and the U.S. for a cumulative total of more than 24 months in the last five (5) years will be required to submit the following supporting OOC documents at the time of application:

  • Police certificate(s)***
  • Statement of activities
  • Documentation to support residency, employment, education and/or activities

Supporting OOC documents

You may submit either the original or a copy. Originals will be returned at the end of the assessment process, via registered mail.
If the documentation is not in either of Canada’s Official Languages (English or French), then a certified English or French translation is required, along with the certified copy or original of the document itself.

To assist Security Screening Programs inverifying the reliability of supporting documentation: employment, education and activity documentation should include complete contact information telephone/fax numbers and preferably business e-mail addresses.

Failure to provide the necessary supporting OOC documentation at the time of application will result in an incomplete application and TC will not accept it for processing.

Police Certificates

A police certificate is an official document issued as a result of a background check by the police or government agency of a country, to list any potential criminal records that the applicant may have.

One is required from each location, where the applicant has spent 6 or more months, for the period under review. A police certificate must be dated to cover the period under review outside of Canada and the U.S. for it to be considered valid.

For more information, find out how to get a police certificate, or contact the appropriate Consulate or Embassy in Canada.

Statement of Activities

A Statement of Activities is a listing or description of activities that account for the activities of how a person spent their time while outside of Canada and the U.S. during the period under review.

Residency, employment, education and activities

The following is a list of possible examples of documents that may be submitted for the purpose of verifying residency, employment, education and activities. Other suitable documents may also be acceptable.

Residency:

  • Bills
  • Account statements
  • Driver’s license
  • National identity card
  • Household registry documents
  • Passport with typed address (photocopies if still valid)
  • Barangay/Sarpanch/Mayoral letters
  • Mail, letters, envelopes

Employment:

  • Employment letters
  • Pay-stubs or Account statements showing direct deposits
  • Certificates
  • Professional license
  • Workbooks/logbook
  • Self-employment documentation (contracts, income tax assessments, reference letters, business licenses, etc)

Education:

  • Transcripts
  • School letters
  • Tuition receipts

Activities:

  • Volunteer letters
  • Association/Membership letters
  • Birth certificate of child(ren)
  • Proof of unemployment insurance payments
  • Vacation/travel documents (car rentals, hotel, frequent entry/exit stamps from multiple countries in passport)

Note: Under the Privacy Act, other departments (including Citizenship and Immigration Canada) cannot provide Transport Canada with documents that you may have previously submitted to them for other purposes.

For further information, please consult Apply for a transportation security clearance.

Travel Journal

The travel journal is an easy way for applicants to list time spent outside of Canada and the U.S. in the last five (5) years to determine if their travels must be disclosed to Security Screening Programs when applying for their Transportation Security Clearance (TSC).

If the total number of days spent outside of Canada and the U.S. exceed 90 cumulative days within the last five (5) years, excluding travel for government business, the applicant will need to transfer the travel information on the online application.

What to record:

  • Countries visited
  • Purpose of travel – i.e. vacation, work, education, family, etc.
  • Country and city
  • Travel dates
  • Total number of days
    • If the total is more than 90 days, travel details must be transferred on the online application and supporting documents may be required
    • If the total is more than six (6) months, supporting documents will be required – please refer to the Out of Country (OOC)Guidelines for applications with extended OOC implications

Example of a travel journal

City and Country Purpose From
(yyyy/mm/dd)
To
(yyyy/mm/dd)
Total number of days
Hanoi, Vietnam Humanitarian work 2018/03/15 2018/04/28 43 days
Marseilles, France Visit Family 2017/05/16 2017/07/04 48 days
        91 days/ 3 months

*Applicants may use this template to list all travels in the last five (5) years and calculate their total number of days spent outside of Canada and the U.S.