Annual Report to Parliament on the Administration of the Access to Information Act – 2017-2018

From: Transport Canada

Table of Contents

Introduction

The Purpose of the Access to Information Act

The Access to Information Act (the Act) provides Canadian citizens and permanent residents of Canada a right of access to information contained in federal government records subject to certain specific and limited exceptions. 

Section 72 of the Actrequires the Minister of Transport to submit an annual report to Parliament on the administration of the Act following the close of each fiscal year.

This report is prepared in accordance with section 72 of the Actand describes how Transport Canada (TC) fulfilled its access to information responsibilities and obligations during the 2017-2018 fiscal year.

About Transport Canada

At Transport Canada, we are responsible for developing and overseeing the Government of Canada’s transportation policies and programs so that Canadians can have access to a transportation system that is:

  • Safe and secure;
  • Green and innovative; and
  • Efficient.

Approximately 5,000 part-time and full-time people work for TC at the headquarters in Ottawa and in dozens of locations across the country.  There are five regional offices situated in Vancouver (Pacific), Winnipeg (Prairie and Northern), Toronto (Ontario), Montreal (Quebec), and Moncton (Atlantic).

For more information about TC, visit the website at: https://www.tc.gc.ca/eng/menu.htm

Organizational Structure

The Access to Information and Privacy (ATIP) Branch is part of the Corporate Services Group, which reports to the office of the Assistant Deputy Minister (ADM), Corporate Services and Chief Financial Officer (CFO). 

The Director of the ATIP Branch is the ATIP Coordinator for TC.  Consistent with best practices identified by the Treasury Board of Canada Secretariat (TBS)Footnote 1, TC’s ATIP Coordinator is positioned within three levels of the Minister. The Coordinator reports to the ADM, Corporate Services and CFO, who in turn reports to the Deputy Minister. 

The ATIP Coordinator has full delegated authority, with the exception of privacy disclosures in the public interest, pursuant to section 8(2)(m) of the Privacy Act. This delegation is given to the Deputy Minister, the Associate Deputy Minister and the ADM, Corporate Services and CFO. 

The ATIP Branch works closely with departmental and regional ATIP liaison officers who are appointed by group or regional heads. The liaison officers are the main point of contact between the ATIP Branch and OPIs from each group or region. They are responsible for ensuring that requests tasked to their groups or regions are handled promptly and that relevant records are forwarded to the ATIP office within provided timelines.

The ATIP Branch is comprised of an Operations Unit, and a Policy and Privacy Unit. Each unit is headed by a Chief. Overall, 17.96 person years were dedicated to Access to Information Activities in the 2017-2018 fiscal year.

The Operations Unit provides guidance and expertise in support of TC programs in relation to the Access to Information Act. The Unit’s primary focus includes the following:

  • Responding to Access to Information (ATI) requests within the statutory timeline and meeting the duty to assist requesters;
  • Consulting with other institutions and third parties in relation to the processing of ATI requests;
  • Responding to complaints received by the Office of the Information Commissioner of Canada (OIC);
  • Providing subject matter expertise in support of litigation;
  • Providing advice and support for programs and internal clients such as reviewing documents prior to proactive publication and providing advice in relation to access to information considerations;
  • Promoting ATI awareness throughout the organization;
  • Reviewing Treasury Board submissions, Memoranda to Cabinet (MCs) and internal administrative and audit reports to ensure that ATI requirements are met;
  • Liaising with the OIC on policies and complaints; and
  • Liaising with other federal government departments on related issues and working groups.

Delegation Order

The responsibilities associated with the administration of the Access to Information Act are delegated to departmental officials through a delegation order signed by the Minister of Transport (see Annex A for the signed Delegation Order).

Highlights of the 2017-2018 Statistical Report

This section covers TC’s statistical report on the Access to Information Act. See Annex B for further details.

I. Requests under the Access to Information Act

In the 2017-2018 fiscal year, TC received 937 ATI requests which is a slight decrease from the 994 received the previous year. In addition to the 937 requests received this reporting period, 458 were carried over from the previous year for a total of 1395 requests on hand in 2017-2018. ATIP carried over 413 requests to the 2018-2019 fiscal year.

Of the 1395 requests on hand, 982 were closed during the reporting period, which represents a 70% completion rate.  This is an improvement compared to the 64% completion rate the previous year. In addition to these, the Branch also received several requests from internal clients. For example, 19 internal administrative or audit reports were received for review compared to 21 the previous year.  Many of these reports were complex and contributed to an increase in the workload of the Branch.

Sources of Requests

Requesters identified themselves according to a specific requester category. Of those who identified themselves, the three most frequent categories, by number of requests received, were the public with 247 (26 % of the total, an increase from 24% the previous year); business or private sector with 236 (25% of the total, an increase from 19% the previous year); and media with 215 (23% of the total, a decrease from 33% the previous year).

Informal Requests

Informal requests are made on the basis of posted summaries of ATI releases, which are available on http://open.canada.ca/en/search/ati. Under this process, requesters are given a copy of previous ATI releases.

In the reporting year, there has been an increase in the number of informal requests compared to previous years. TC received 224 such requests compared to 203 the previous year. In the 2017-2018 fiscal year, the ATIP Branch processed 225 informal ATI requests.

II. Requests Closed During the Reporting Period

With respect to the disposition of requests closed during the reporting period:

  • 432 requests (44%) were disclosed in part;
  • No records existed in response to 171 requests (18%);
  • 131 requests (13%) were fully disclosed;
  • 15 requests (2%) were all exempted (none of the records were disclosed);
  • 24 requests (2%) were transferred in accordance with section 8 of the Act;  
  • 6 requests (1%) were all excluded (the Act did not apply);
  • 201 requests (20% of the total) were abandoned; and
  • 2 requests where TC neither confirmed nor denied the existence of records.

Of the 982 requests closed in the reporting period:

  • 453 requests (46%) were closed within 30 days; and 
  • 645 requests (66 %) were closed within the first 60 days.

The number of requests completed within 30 days increased from 42% to 46% between 2016-2017 and 2017-2018. The amount of time it takes to close files can be an indication of the volume of records, complexity of files and availability of resources.

III. Exemptions

TC makes every effort to disclose as much information as possible and uphold the spirit of the Act.

Sections 13 through 24 of the Act set out the specific and limited exemptions that may be applied to protect information pertaining to a particular public or private interest. Section 26 of the Act is an administrative exemption relating to the publication of information.

The majority of the exemptions invoked by TC fell under three sections of the Act: Section 21(1), which is related to the operations of government, was used in 330 cases; Section 19, which protects personal information, was used in 268 cases; and section 20(1), which protects a third party’s information, was used in 236 cases.

Some requesters seek their own personal information under the Act, either in error, or they expect to receive information that may be withheld under the Privacy Act. When this occurs, personal information belonging to individuals other than the requester is severed under section 19 of the Act. This contributes significantly to the Department's use of section 19.

IV. Exclusions

Pursuant to section 68, the Act does not apply to material that is published or available for purchase, library or museum material preserved solely for public record, and material deposited with Library and Archives Canada. 

Records considered to be confidences of the Queen's Privy Council of Canada are excluded pursuant to section 69 of the Act.

In 2017-2018, exclusions were invoked a total of 48 times compared to 49 the previous year.

V. Format of Information Released

Of the 563 requests released in full or in part, 256 (45%) were released in paper format, which was a decrease from the previous year of 327 (70%). There was an increase from the previous year for requests released electronically from 140 (30%) to 307 (55%). These figures demonstrate the initiative of the ATIP Branch to move towards a digital work environment. This also shows how the ATIP Branch attempts to respond in the format requested.

VI. Complexities

Transport Canada’s ATIP Branch processed 142,007 pages in the 2017-2018 reporting period, a slight decrease from the previous year. Of those 142,007 pages, 84,859 pages were disclosed in full or in part. This resulted in an average of 145 pages processed per closed request.

Of the 982 requests closed, 496 (51%) were deemed complex. Of these, 181 required consultation and 312 involved other complexities including retrievals from the TC regions.

VII. Deemed Refusals

Of the 982 requests completed, 182 requests were closed past the statutory deadline. Fully 82% of requests were closed on time. This result reflects TC’s commitment to ensuring that every reasonable effort is made to complete requests in a timely manner, and to meet its obligations to requesters.

Workload was cited as the primary reason for closing past the statutory deadline (147 of the 182 files). Other reasons include staff turnover and challenges in obtaining relevant records in a timely manner.

VIII. Requests for Translation

There were no requests for translation made by individuals submitting Access to Information requests during the reporting period.

IX. Extensions

The Access to Information Act allows departments to extend the legislated deadline if the request cannot be completed within the legislated 30 day time limit. Section 9 of the Actpermits extensions if:

  • the request is for a large number of records, or necessitates a search through a large number of records, and meeting the original time limit would unreasonably interfere with the operations of the institution;
  • consultations are necessary to comply with the request; or
  • notice of the request is given pursuant to subsection 27(1); that is, consultation with a third party.

In total, 597 extensions were taken in the reporting year. This is a 5% decrease compared to the previous year.

The average days taken to process a request has improved since the previous reporting year.  In 2016-2017 the average days to process was 90 compared to 75 this reporting period.

When TC takes extensions beyond 30 days, the ATIP Division notifies both the Office of the Information Commissioner of Canada (OIC) and the requester.

X. Fees

The five dollar application fee was collected for 893 of requests. In addition, there were no search fees collected for the requests. Fees were waived or refunded for 78 requests.

XI. Consultations Received from Other Government Institutions and Organizations

TC received 195 consultations from other Government of Canada institutions during the reporting period, in addition to 32 consultations that were carried over from the previous year. Of those 227, 197 consultations (87%) were completed during the reporting period and 30 were carried forward into the next fiscal year. Of the 197 consultations completed, 138 (70 %) were completed within 60 days and 59 (30%) took longer than 60 days.

There were 17 consultations received from organizations, other than Government of Canada institutions, and there were none carried over from the previous year. Of the 17, 16 were closed during the reporting period and one was carried over into the next fiscal year. Of the 16 consultations, 15 were completed within 60 days and one took longer than 60 days.

XII. Completion Time of Consultations on Cabinet Confidences

TC’s ATIP Branch is required to consult with its Departmental Legal Services Unit (DLSU) in all instances where information that may qualify as a Cabinet confidence has been identified in response to a request under the Act. If there is any doubt as to whether a record is a Cabinet confidence in certain cases, DSLU must consult the Office of the Counsel to the Clerk of the Privy Council.

During the reporting period, 15 consultations were undertaken with Legal Services (two more than in the previous fiscal year). No requests went to the Privy Council Office.

XIII. Complaints and Investigations

Requesters can submit a complaint to the OIC on the processing of their request. In the 2017-2018 reporting year, 53 complaints were received which is a 38% decrease from the 86 complaints received in the previous fiscal year.

When the OIC receives a complaint, it conducts an investigation. There were 89 investigations concluded during the reporting period.

XIV. Court Action

During 2017-2018, one new application was made before the Federal Court pursuant to section 44 of the Act. In this case, a third party was seeking a review of TC’s decision to disclose information concerning that third party.

Requests completed within 30 Days
2013-2014 2014-2015 2015-2016 2016-2017 2017-2018
25% 41% 34% 42% 46%
Average days required to process a request
2013-2014 2014-2015 2015-2016 2016-2017 2017-2018
162 102 82 90 75
Complaints
Complaints 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018
Received 78 85 57 86 53
Closed 75 61 29 59 89

XVI. Resources Related to the Access to Information Act

Due to the limited pool of ATIP professionals, recruitment and retention remains an ongoing challenge. In an effort to increase the pool of professionals, targeted staffing processes were undertaken to recruit from outside the ATIP community at entry level positions (CR-04 and PM-01). These initiatives included:

  • Hiring of qualified candidates from PM-01 pools;
  • Recruiting at the PM-01 level from the Public Service Post-Secondary Recruitment Program; and
  • Hiring of two CO-OP students each term. This resulted in the bridging of 2 students with the potential of bridging others.

Other staffing initiatives undertaken this reporting period included:

  • Entry into, and promotion within, ATIP’s Recruitment and Development Program; and
  • The creation of an ATIP inventory ranging from CR-04 to PM-06 level positions. This inventory was for future vacancies and was open to employees in the Public Service who were interested in a deployment, assignment or secondment. Over 200 applications were received. To date, this inventory was used for one staffing action in the reporting year.

Training and Awareness

Throughout the 2017-2018 fiscal year efforts continued to strengthen the ATIP training program in order to reach a broad TC audience, both in headquarters and in the regions. Fourteen training sessions were delivered, either in person or by video conference, to approximately 400 employees. These sessions provided Transport Canada employees with information on ATIP and the expectations for the retrieval and reviewing of records. 

Recognizing that ATIP and information management are closely connected, a combined ATIP/information management training program was also developed. This training was delivered on site at the Ontario, Prairie and Northern and Pacific regional offices.

When requested, standalone ATIP training was delivered to the department in venues such as all-staff meetings.

The ATIP Branch continuously strives to develop and refine its training tools through feedback from employees participating in the various training sessions delivered.

Policies, Guidelines, Procedures and Initiatives

An institution-specific ATIP Procedures Manual is maintained and updated by the Branch in order to ensure consistent and efficient practices by all ATIP employees. This manual is an “evergreen” electronic document which is updated whenever new policies are implemented or existing ones are revised. 

Summary of Key Issues and Actions Taken on Complaints

The major issues identified for complaints within the 2017-2018 fiscal year included missing records, disagreements on exemptions, and time delays. In order to address these, and the backlog of complaints, specific actions were conducted within the ATIP Branch. This involved collaboration between management and the OIC on a regular basis in an effort to meet deadlines and commitments. As well, communications took place between analysts and management to foster a sense of responsibility to contribute to the resolution of complaints. Greater engagement also occurred within the Department to provide documents in a timely manner.  Overall, continuous improvement in the area of complaints is ongoing.

Monitoring Compliance

The ATIP Branch engages TC officials at various levels in order to ensure the timely processing of ATIP requests.  The Director meets regularly with management to review on-time performance. Analysts are trained to review Access Pro Case Management, the specialist software used to track and process requests, on a daily basis in order to track the timeframes for requests under their responsibility.

The following reports are prepared to assist in tracking the status of requests:

  • Weekly Team Leader Statistical Reports are provided to the ATIP Chiefs and Team Leaders in order to monitor their respective team’s workload and progress;
  • ATIP 2 Week Look Ahead Reports are provided to Branch staff to remind  them of requests coming due within 2 weeks in order to assure that deadlines are met; and
  • Weekly ATI Statistical reports are provided to the ATIP Branch and the Assistant Deputy Minister Corporate Services.

Annex A: Delegation Order

Access to Information Act and Privacy Act designation

The Minister of Transport, pursuant to section 73 of the Access to Information Act ("ATIA") and section 73 of the Privacy Act ("PA"), hereby designates the persons holding the positions set out in the attached schedule, or the persons occupying those positions on an acting basis, to exercise the powers, duties and functions of the Minister of Transport as the head of the Department of Transport, under the provisions of these Acts and related RegulationsFootnote 2, set out in the attached schedule opposite each position.

This designation replaces all previous designations.

Dated at the City of Ottawa, in the Province of Ontario, this 10 day of March, 2016.

Marc Garneau
Minister of Transport

Access to Information Act and Privacy Act designation

Schedule
Position Access to Information Act and Regulations Privacy Act and Regulations
Deputy Minister Full authority Full authority
Associate Deputy Minister Full authority Full authority
Assistant Deputy Minister, Corporate Services, and Chief Financial Officer Full authority Full authority
Director, ATIP Full authority Full authority except :
PA: 8(2)(m)
Chiefs, ATIP Full authority Full authority except:
PA: 8(2)(j) and 8(2)(m)
Senior ATIP Analysts (Team Leaders) ATIA: 7(a), 8(1), 11(2), 11(3), 11(4), 11(5), 27(1), 33, and 43(1) PA: 14(a)
ATIP Analysts ATIA: 7(a) PA: 14(a)

Annex B: Transport Canada’s Statistical Report on the Access to Information Act

Statistical Report on the Access to Information Act

Name of institution:

Transport Canada

 

Reporting period:

2017-04-01 to 2018-03-31

 

Part 1: Requests Under the Access to Information Act

1.1 Number of requests

  Number of Requests
Received during reporting period 937
Outstanding from previous reporting period 458
Total 1395
Closed during reporting period 982
Carried over to next reporting period 413

1.2 Sources of requests

Source Number of Requests
Media 215
Academia 14
Business (private sector) 236
Organization 56
Public 247
Decline to Identify 169
Total 937

1.3 Informal requests

Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
20 20 34 67 33 49 2 225

Note: All requests previously recorded as “treated informally” will now be accounted for in this section only.

Part 2: Requests Closed During the Reporting Period

2.1 Disposition and completion time

Disposition of Requests Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
All disclosed 5 48 51 21 4 2 0 131
Disclosed in part 22 87 95 116 43 44 25 432
All exempted 2 3 3 6 1 0 0 15
All excluded 1 3 2 0 0 0 0 6
No records exist 49 94 17 5 5 1 0 171
Request transferred 22 2 0 0 0 0 0 24
Request abandoned 84 29 24 36 4 22 2 201
Neither confirmed nor denied 0 2 0 0 0 0 0 2
Total 185 268 192 184 57 69 27 982

2.2 Exemptions

Section Number of Requests
13(1)(a) 27
13(1)(b) 12
13(1)(c) 3
13(1)(d) 5
13(1)(e) 1
14 11
14(a) 10
14(b) 1
15(1) 57
15(1) - I.A.Footnote * 30
15(1) - Def.Footnote * 8
15(1) - S.A.Footnote * 8
16(1)(a)(i) 0
16(1)(a)(ii) 1
16(1)(a)(iii) 1
16(1)(b) 3
16(1)(c) 17
16(1)(d) 0
16(2) 30
16(2)(a) 0
16(2)(b) 0
16(2)(c) 41
16(3) 0
16.1(1)(a) 0
16.1(1)(b) 0
16.1(1)(c) 0
16.1(1)(d) 0
16.2(1) 0
16.3 0
16.4(1)(a) 0
16.4(1)(b) 0
16.5 1
17 1
18(a) 2
18(b) 6
18(c) 0
18(d) 4
18.1(1)(a) 0
18.1(1)(b) 1
18.1(1)(c) 0
18.1(1)(d) 9
19(1) 268
20(1)(a) 9
20(1)(b) 112
20(1)(b.1) 3
20(1)(c) 77
20(1)(d) 35
20.1 0
20.2 0
20.4 0
21(1)(a) 130
21(1)(b) 133
21(1)(c) 54
21(1)(d) 13
22 4
22.1(1) 1
23 52
24(1) 21
26 1

2.3 Exclusions

Section Number of Requests
68(a) 18
68(b) 0
68(c) 0
68.1 0
68.2(a) 0
68.2(b) 0
69(1) 2
69(1)(a) 0
69(1)(b) 0
69(1)(c) 0
69(1)(d) 1
69(1)(e) 3
69(1)(f) 1
69(1)(g) re (a) 9
69(1)(g) re (b) 0
69(1)(g) re (c) 5
69(1)(g) re (d) 1
69(1)(g) re (e) 5
69(1)(g) re (f) 3
69.1(1) 0

2.4 Format of information released

Disposition Paper Electronic Other Formats
All disclosed 57 74 0
Disclosed in part 199 233 0
Total 256 307 0

2.5 Complexity

2.5.1 Relevant pages processed and disclosed
Disposition of Requests Number of Pages Processed Number of Pages Disclosed Number of Requests
All disclosed 11074 9945 131
Disclosed in part 114558 74914 432
All exempted 5425 0 15
All excluded 929 0 6
Request abandoned 10021 0 201
Neither confirmed nor denied 0 0 2
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less Than 100 Pages Processed 101-500 Pages Processed 501-1000 Pages Processed 1001-5000 Pages Processed More Than 5000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
All disclosed 107 1833 19 4441 3 1457 2 2214 0 0
Disclosed in part 303 5904 87 13974 21 10789 19 23269 2 20978
All exempted 7 0 6 0 0 0 2 0 0 0
All excluded 4 0 1 0 1 0 0 0 0 0
Request abandoned 189 0 5 0 4 0 3 0 0 0
Neither confirmed nor denied 2 0 0 0 0 0 0 0 0 0
Total 612 7737 118 18415 29 12246 26 25483 2 20978
2.5.3 Other complexities
Disposition Consultation Required Assessment of Fees Legal Advice Sought Other Total
All disclosed 11 0 1 33 45
Disclosed in part 151 0 2 181 334
All exempted 5 0 0 5 10
All excluded 0 0 0 3 3
Request abandoned 14 0 0 89 103
Neither confirmed nor 0 0 0 1 1
Total 181 0 3 312 496

2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline
Number of Requests Closed Past the Statutory Deadline Principal Reason
Workload External Consultation Internal Consultation Other
182 147 7 9 19
2.6.2 Number of days past deadline
Number of Days Past Deadline Number of Requests Past Deadline Where No Extension Was Taken Number of Requests Past Deadline Where An Extension Was Taken Total
1 to 15 days 17 24 41
16 to 30 days 12 6 18
31 to 60 days 6 24 30
61 to 120 days 15 22 37
121 to 180 days 2 13 15
181 to 365 days 11 24 35
More than 365 days 0 6 6
Total 63 119 182

2.7 Requests for translation

Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Part 3: Extensions

3.1 Reasons for extensions and disposition of requests

Disposition of Requests Where an Extension Was Taken 9(1)(a)
Interference With Operations		 9(1)(b)
Consultation		 9(1)(c)
Third-Party Notice
Section 69 Other
All disclosed 51 1 6 4
Disclosed in part 252 14 70 70
All exempted 5 0 2 2
All excluded 0 0 0 0
No records exist 3 0 0 0
Request abandoned 72 0 9 36
Total 383 15 87 112

3.2 Length of extensions

Length of Extensions 9(1)(a)
Interference With Operations		 9(1)(b)
Consultation		 9(1)(c)
Third-Party Notice
Section 69 Other
30 days or less 213 5 18 63
31 to 60 days 82 6 37 46
61 to 120 days 27 1 28 2
121 to 180 days 14 1 4 1
181 to 365 days 20 2 0 0
365 days or more 27 0 0 0
Total 383 15 87 112

Part 4: Fees

Fee Type Fee Collected Fee Waived or Refunded
Number of Requests Amount Number of Requests Amount
Application 893 $4,465 78 $390
Search 0 $0 0 $0
Production 0 $0 0 $0
Programming 0 $0 0 $0
Preparation 0 $0 0 $0
Alternative format 0 $0 0 $0
Reproduction 0 $0 0 $0
Total 893 $4,465 78 $390

Part 5: Consultations Received From Other Institutions and Organizations

5.1 Consultations received from other Government of Canada institutions and organizations

Consultations Other Government of Canada Institutions Number of Pages to Review Other Organizations Number of Pages to Review
Received during reporting period 195 8503 17 971
Outstanding from the previous reporting period 32 8511 0 0
Total 227 17014 17 971
Closed during the reporting period 197 9590 16 968
Pending at the end of the reporting period 30 7424 1 3

5.2 Recommendations and completion time for consultations received from other Government of Canada institutions

Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
Disclose entirely 26 46 31 21 3 2 0 129
Disclose in part 4 10 14 20 3 3 0 54
Exempt entirely 0 2 0 0 0 0 0 2
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 2 1 1 0 0 4
Other 2 0 1 2 1 0 2 8
Total 32 58 48 44 8 5 2 197

5.3 Recommendations and completion time for consultations received from other organizations

Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
Disclose entirely 1 6 3 0 0 1 0 11
Disclose in part 0 1 1 0 0 0 0 2
Exempt entirely 0 1 0 0 0 0 0 1
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 1 0 1 0 0 0 0 2
Total 2 8 5 0 0 1 0 16

Part 6: Completion Time of Consultations on Cabinet Confidences

6.1 Requests with Legal Services

Number of Days Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1000 Pages Processed 1001-5000 Pages Processed More Than 5000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 2 10 0 0 0 0 0 0 0 0
16 to 30 3 50 0 0 0 0 0 0 0 0
31 to 60 5 104 0 0 0 0 0 0 0 0
61 to 120 2 17 0 0 0 0 0 0 0 0
121 to 180 1 10 0 0 0 0 0 0 0 0
181 to 365 2 14 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 15 205 0 0 0 0 0 0 0 0

6.2 Requests with Privy Council Office

Number of Days Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1000 Pages Processed 1001-5000 Pages Processed More Than 5000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

Part 7: Complaints and Investigations

Section 32 Section 35 Section 37 Total
53 2 0 55

Part 8: Court Action

Section 41 Section 42 Section 44 Total
0 0 1 1

Part 9: Resources Related to the Access to Information Act

9.1 Costs

Expenditures Amount
Salaries $1,065,079
Overtime $20,876
Goods and Services
  • Professional services contracts $150,203
  • Other $71,750
 $221,953
Total $1,307,908

9.2 Human Resources

Resources Person Years Dedicated to Access to Information Activities
Full-time employees 13.86
Part-time and casual employees 0.72
Regional staff 0.00
Consultants and agency personnel 1.95
Students 1.43
Total 17.96

Note: Enter values to two decimal places.

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