Classes of Records: Descriptions of the records created, collected, and maintained by a federal institution as evidence of and information about a particular institutional program or activity.
List of Classes of Records
Airworthiness of Civil Aeronautical Products
Description: Records relate to the evaluation, certification and continuing airworthiness of aircraft, equipment, and other aeronautical products.
Document Types: Correspondence, application forms, reports, policies, assessment reports, safety promotion material, airworthiness directives, aircraft manufacturer designs, meeting agendas and minutes, terms of reference, memoranda of understanding, policies and guidelines, copies of contracts, presentations, corrective action plans, procedures, and certificates.
Record Number: TC ASA 004
Civil Aviation Medicine
Description: Records relate to medical advice and the setting of physical standards for Civil Aviation personnel, as well as to the medical fitness of aircrew and air traffic controllers, the scientific knowledge of Canadian aviation medicine, and the promotion of health and safety in the field of aviation.
Document Types: Correspondence, application forms, reports, assessments, learning material, safety promotion material, meeting agendas and minutes, terms of reference, memoranda of understanding, policies and guidelines, copies of contracts, evaluations, proposals, presentations, and procedures.
Record Number: TC ASA 003
Civil Aviation Operations
Description: Records relate to oversight of civil aviation operation, including service to the aviation industry and surveillance to the aviation system. Records include information about inspections, aviation occurrences, aircraft registration and leasing, assessments, audits and enforcement of all Canadian airports, aerodromes, air navigation service providers, air operators, aircraft licensed pilots, approved maintenance engineers and organizations, aircraft traffic controllers, flight clubs, flight schools and foreign air operators operating in Canada. Records may also include information relating to the appeal of regulatory decisions made on behalf of the Minister (for example, suspensions). Records also relate to emergency plans and procedures. Information may also include completed application forms for the registration and leasing of aircraft; legal documents which show eligibility of an applicant to be the registered owner of a Canadian aircraft (copies of Permanent Resident Card; articles of incorporation, etc.); legal documents which show legal custody and control (i.e. bills of sale, lease agreements, last will and testaments, divorce decrees); Certificates of Registration, Leasing Authorizations and Advisories; and correspondence between Transport Canada and the owner in regard to matters concerning the registration of aircraft.
Document Types: Correspondence, application forms, reports, inspections, assessments, audit and enforcement reports, safety promotion material, procedures, meeting agendas and minutes, terms of reference, memoranda of understanding, policies and guidelines, copies of contracts, presentations, corrective action plans, inspectors’ notes, incident reports, emergency plans and procedures, notices of suspension and certificates.
Record Number: TC ASA 005
Safety Management Services
Description: Records relate to the analysis and reporting (statistical and technical) and risk assessment of aircraft incidents, occurrences and accidents, and concerns or issues raised by Aircraft Services employees, as well as records relating to recommendations based on the findings of their analyses, and to training records of personnel with Safety Management System training.
Document Types: Correspondence, reports, meeting agendas and minutes, terms of reference, presentations, memoranda, and manuals.
Record Number: TC ASA 011
Aviation Safety Policies, Regulations and Standards
Description: Records relate to the development, amendment and implementation of Canadian regulations, standards, and policies on aviation safety, as well as to public consultation processes, such as the Canadian Aviation Regulation Advisory Council and the Canadian Aviation Executives’ Safety Network, which are joint undertakings of government and the aviation community. Also includes records relating to the application of risk management in a regulatory framework and the evaluation of the effect of regulations, as well as to international relations in the area of aviation safety with foreign authorities and ICAO.
Document Types: Correspondence, regulations, briefing and discussion papers, reports, assessments, meeting agendas and minutes, terms of reference, bilateral aviation safety agreements, technical agreements, memoranda of understanding, Treasury Board submissions, cabinet documents, policies and guidelines, copies of contracts, evaluations, proposals, presentations, and procedures.
Record Number: TC ASA 002
Aircraft Engineering
Description: Records relate to the modification, upgrade, and certification of Transport Canada’s aircraft.
Document Types: Correspondence, reports, meeting agendas and minutes, terms of reference, presentations, service bulletins, engineering reports, drafting designs, certificates, memoranda, manuals, contracts, letters of agreement and memoranda of understanding.
Record Number: TC ASA 006
Aircraft Flight Operations
Description: Records relate to the management of Transport Canada’s aircraft flight history. Also includes records relating to flight hour log sheets, dispatch, fuel costs and consumption, flight incidents, occurrences and accidents and suggested modification recommendations on aircraft. Records also include information related to pilots’ medical and training history and flying hours.
Document Types: Correspondence, reports, meeting agendas and minutes, terms of reference, presentations, training material, memoranda, manuals, contracts, certificates, letters of agreement, memoranda of understanding, Standard Operating Procedures (SOPs), flight reports, flight plans, checklists, Operations Manuals, Operations Bulletins and Pilot Information Files (PIFs).
Record Number: TC ASA 008
Aircraft Maintenance
Description: Records relate to the maintenance of Transport Canada’s aircraft, including aircraft maintenance modifications and certification, flight hours of the aircraft and inventory of aircraft parts. Also includes records about asset valuation (the monetary value of Transport Canada’s aircraft, aircraft rotable parts, aircraft hangars and other related assets), aircraft maintenance costs, life cycle management, and the Aircraft Maintenance Organization Certificate.
Document Types: Correspondence, Standard Operating Procedures (SOPs), Airworthiness
Directives, engineering orders, Canadian aviation regulations (CARs), logbooks, history forms, release tags, condition and corrections, Aircraft Services Service Bulletins (ASSBs), reports, meeting agendas and minutes, terms of reference, presentations, service bulletins, memoranda, manuals, contracts, certificates, letters of agreement and memoranda of understanding.
Record Number: TC ASA 009
Aircraft Pilot and Maintenance Engineer Training
Description: Records relate to the development, implementation, and delivery of flight training for Transport Canada’s pilots and aircraft maintenance engineers.
Document Types: Correspondence, reports, meeting agendas and minutes, terms of reference, certificates, presentations, training material, memoranda, simulator descriptions and literature, manuals, contracts, memoranda of understanding and pilot training records.
Record Number: TC ASA 010
Aviation Security Operations
Description: Records relate to the development and implementation of operations control, equipment, the Security and Emergency Preparedness Information Reporting System (SEPIRS), airport security inspections, audits, enforcement, and risk evaluations related to the Aeronautics Act in order to ensure the security of Canada’s airports and passengers. Also includes records about the accreditation of inspectors and the Passenger Protect Program.
Document Types: Correspondence, briefing and discussion papers, reports, meeting agendas and minutes, terms of reference, presentations, legal opinions, memoranda, certificates, notices and orders, manuals, audits, risk evaluations, policies, and guidelines.
Record Number: TC ASE 007
Aviation Security Policy
Description: Records relate to the development, implementation, review, and enhancement of policies to enhance aviation security in Canada, as part of a global environment. Also includes information about the Department’s liaison with internal and external stakeholders and other government departments and agencies on the subject.
Document Types: Correspondence, briefing and discussion papers, memoranda, reports, meeting agendas and minutes, terms of reference, presentations, legal opinions, assessments, Treasury Board submissions, program policies and guidelines.
Record Number: TC ASE 014
Aviation Security Technology
Description: Records pertain to the research and testing of new technologies regarding aviation security equipment and threats, such as full body scanners and explosive devices. Also includes records about pilot projects for the implementation of these new technologies, as well as audit reports.
Document Types: Correspondence, briefing and discussion papers, reports, meeting agendas and minutes, terms of reference, presentations, memoranda, scientific papers, essays, standards, technical procedures, product descriptions, literature, risk evaluations and audit reports.
Record Number: TC ASE 008
Aviation Transportation Security Screening
Description: Records relate to the processing of applications and conducting of background checks for the purpose of granting or refusing an aviation transportation security clearance for individuals who are required to access restricted areas of an airport. Also includes records relating to the program administration and development of enhanced processes.
Document Types: Correspondence, application forms, copies of birth certificates, copies of passports; copies of citizenship papers; assessment reports from the CSIS, RCMP, CIC, if appropriate, and police of local jurisdiction; briefing notes; backgrounders; questions and answers; media lines; meeting agendas and decision records; terms of reference; program policies and guidelines; Treasury Board submissions; statements of work; proposals; evaluations; presentations; Threat and Risk Assessments; memoranda of understanding and standard operating procedures.
Record Number: TC ASE 010
National Interest Exemptions
Description: Includes records related to the collection and processing of applications for a national interest exemption to the Government of Canada’s interim COVID-19 vaccination mandate for workers and passengers in federally regulated, air, rail, and marine transportation sectors.
Document Types: Forms, questionnaires, supporting information/documents, assessment guide, decision records, correspondence, policies, procedures, reviews of best practices, project information and descriptions, evaluations, information related to performance monitoring and quality assurance, reports, statistics, agendas and minutes of meetings, briefing notes, and internal audits.
Record Number: TC NIE 001
Note: The National Interest Exemption Program began operations on November 30, 2021. The program was suspended on June 20, 2022.
Canadian Air Transport Security Authority (CATSA)
Description: Records relate to the financial contributions provided to CATSA.
Document Types: Correspondence, briefing and discussion papers, reports, assessments, meeting agendas and minutes, terms of reference, Treasury Board submissions, Cabinet documents, program policies and guidelines and audit reports.
Record Number: TC ASE 012
Operational Performance Framework
Description: Records relate to the development of an operational performance framework for aviation security, including information about the Department’s liaison with other government agencies, academia, and other international collaborators on the subject.
Document Types: Correspondence, briefing and discussion papers, reports, terms of reference, presentations, and research literature.
Record Number: TC ASE 009
Air Cargo Security
Description: Records relate to the development and implementation of the Air Cargo Security Program and associated regulations. Includes records regarding the Department’s liaison with internal and external stakeholders and other government departments and agencies on the subject.
Document Types: Correspondence, briefing and discussion papers, reports, meeting agendas and minutes, terms of reference, presentations, Treasury Board submissions, memoranda, and product descriptions and literature.
Record Number: TC ASE 013
Aviation Security Regulatory Affairs and Regulatory Review
Description: Records relate to the development, implementation and harmonization of aviation security regulations and airport security programs at airports related to the Aeronautics Act. Includes associated records about the Department’s liaison with internal and external stakeholders and other government departments and agencies on the subject.
Document Types: Correspondence, briefing and discussion papers, reports, meeting agendas and minutes, terms of reference, database application forms, regulatory instruments, and procedures.
Record Number: TC ASE 006
Center of Expertise of Transfer Payment
Description: Records relate to the development and implementation of grants and contributions programs in support of Transport Canada’s strategic outcomes to provide an efficient, clean, safe, and secure transportation system. Records include information about tools to support program implementation and management, including risk assessment frameworks, performance measurement strategies, service standards, recipient engagement, grant and contribution program training and program design. Also includes records about the implementation of the Policy on Transfer Payments as it relates to the federal government’s implementation approach as a whole.
Document Types: Correspondence, reports, presentations, terms of reference, templates and forms, consultation papers, meeting agendas and minutes, procedures and guidelines, checklists, manuals, communication plans.
Record Number: TC MOS 007
Bilateral and International Agreements
Description: Records relate to the provision of advice and support for initiatives pursuant to bilateral and international agreements that implicate aviation security technology.
Document Types: Correspondence, agreements, reports, meeting agendas and minutes, procedures, and guidelines
Record Number: TC ASE 501
Clean Air
Description: Records relate to the development and implementation of technology assessments, analysis and provision of advice for the development of standards; the implementation and commissioning of emission reducing technologies and practices; the analysis and advice concerning domestic climate change and air quality issues related to transportation and the mitigation of greenhouse has and air pollutants emissions from transportation; and the participation in fora related to climate change. Records also include recommendations of good practices and the development of international standards.
Document Types:
Correspondence, memoranda of understanding, briefing notes, memoranda, contracts, studies, technical reports, press releases, presentations, key messages, speeches, newsletters, meeting agendas and minutes, policies and guidelines, contribution agreements, publications, and Question Period notes.
Record Number: TC CAP 001
ecoauto Rebate Program
Description: Records relate to the design and implementation of the ecoauto Rebate Program, a two-year program to encourage Canadians to buy or lease (for 12 months or more) eligible 2006, 2007 and 2008 model-year fuel-efficient vehicles as part of the Government of Canada’s plan to protect the environment. Also includes records relating to applications, rebates, and inquiries.
Document Types: Correspondence, briefing notes, memoranda, meeting agendas and minutes, grant agreements, project and program management documentation, presentations, reports, budget forecasts, audits and evaluation reports, news releases, Question Period notes, questions and answers and media lines.
Record Number: TC CAT 013
Note: The program ended March 31, 2009.
ecoTechnology Vehicles II Initiative
Description: Records relate to the conduct of proactive, in-depth safety, environmental and performance testing on a range of new and emerging advanced vehicle technologies for passenger cars and heavy-duty trucks, as well as testing results.
Document Types: Correspondence, briefing notes, memoranda, meeting agendas and minutes, grant agreements, project and program management documentation, presentations, reports, budget forecasts, audits and evaluation reports, news releases, Question Period notes, questions and answers and media lines.
Record Number: TC CAT 502
Incentives for Zero-Emission Vehicles Program
Description: Includes records related to the collection and processing of Incentive Requests for incentives from the Zero-Emission Vehicles Program.
Document Types: Forms, questionnaires, supporting information/documents, assessment guide, decision records, correspondence, policies, procedures, reviews of best practices, project information and descriptions, evaluations, information related to performance monitoring and quality assurance, reports, statistics, agendas and minutes of meetings, briefing notes, and internal audits.
Record Number: TC IZEV 001
Gateway Carbon Footprint Initiative
Description: Records relate to the performance of Canada’s strategic gateways and trade corridors as well as the creation of an inventory of existing information sources on production and energy consumption for the supply chains of Canada’s three gateway and corridor initiatives.
Document Types: Correspondence, briefing notes, memoranda, meeting agendas and minutes, audit and evaluation reports, project and program management documentation, progress reports, technical sheets, budget forecasts, news releases, public newsletters, and media lines.
Related Record Number: TC CAT 503
Shore Power Technology for Ports Program
Description: Records relate to the provision of transfer payment funding to support the deployment of shore power for all types of commercial vessels.
Document Types: Correspondence, briefing notes, memoranda, meeting agendas and minutes, audits and evaluations reports, project and program management documentation, progress reports, technical sheets, budget forecasts, news releases, public newsletters, and media lines.
Related Record Number: TC CAT 504
Truck Reservation System Program
Description: Records relate to ways innovative technology applications and improved operational practices can help increase efficiency and environmental sustainability for port terminal and trucking fleet operators, as well as transfer payment funding to support the deployment of truck reservation systems.
Document Types: Correspondence, briefing notes, memoranda, meeting agendas and minutes, audit and evaluation reports, contracts, project and program management documentation, progress reports, technical sheets, budget forecasts, news releases, public newsletters, and media lines.
Related Record Number: TC CAT 505
Aviation Emissions Policy
Description: Records relate to the development and implementation of international and domestic emissions reduction policy/initiatives, including records about Canada’s contribution to the International Civil Aviation Organization on international aviation and the development of a domestic plan (Memorandum of Understanding with the Air Transport Association of Canada). Records also include information regarding the monitoring of international trends to develop market-based measures, as well as positions in collaboration with other departments on goals; briefings and advice to the Minister; as well as recommendations to Cabinet and consultation with air industry stakeholders.
Document Types: Correspondence, memoranda of understanding, briefing notes, memoranda, contracts, studies, technical reports, Cabinet documents, Treasury Board submissions, press releases, presentations, key messages, speeches, newsletters, meeting agendas and minutes, policies and guidelines, agreements, publications, and Question Period notes.
Record Number: TC CAT 005
Environmental Policy - Analysis and Evaluation Group
Description: Records relate to the development of tools to support the analysis of key issues related to climate change and sustainable transportation. Includes records about the development and evaluation of new transportation climate change mitigation measures to support the federal government’s greenhouse gas (GHG) emission reduction targets through analysis of transportation-targeted measures and regulations.
Document Types: Correspondence, briefing notes, memoranda of understanding, analysis and research reports, memoranda, contracts and proposals, studies, statistics, Cabinet documents, Treasury Board submissions, policy documents, presentations, key messages, speeches, meeting agendas and minutes, publications, and Question Period notes.
Record Number: TC CAT 001
Environmental Policy - Climate Change
Description: Records relate to the analysis and provision of policy advice concerning domestic and international climate change issues related to transportation and the mitigation and reduction of greenhouse gas emissions from the sector. Records also include information regarding participation in provincial/territorial fora related to climate change. Lastly, records relate to the development of international standards and recommended practices with the ICAO and the IMO to reduce emissions from international transportation, as well as the support of federal issues related to Canada’s north and climate change adaptation.
Document Types: Correspondence, briefing notes, memoranda of understanding, analysis and research reports, memoranda, contracts and proposals, studies, statistics, Cabinet documents, Treasury Board submissions, policy documents, presentations, key messages, speeches, meeting agendas and minutes, publications, and Question Period notes.
Record Number: TC CAT 002
Environmental Policy - Regulatory Policy
Description: Records relate to the analysis and development of air emissions regulations, including information about emission regulations for vehicles, rail, marine and aviation.
Document Types: Correspondence, briefing notes, Memorandum of Understanding, analysis and research reports, memoranda, contracts and proposals, studies, statistics, Cabinet documents, Treasury Board submissions, policy documents, press releases, presentations, key messages, speeches, meeting agendas and minutes, publications, and Question Period notes.
Record Number: TC CAT 003
Marine Safety Environmental Protection
Description: Records relate to the development and management of regulations, guidelines, various official Transport Canada publications, programs and initiatives that focus on pollution prevention in maritime operations in inland waters and at sea, including the management of vessels’ ballast water. Also includes records about the issuance of insurance liability for vessels over 1,000 gross register tonnage that transport bunkers either as fuel or cargo.
Document Types: Correspondence, reports, awareness material, meeting agendas and minutes, terms of reference, memoranda of understanding, policies and guidelines, copies of contracts, evaluations, proposals, presentations, and procedures.
Record Number: TC CWT 001
Marine Safety Environmental Response
Description: Records relate to the development and management of policies, regulations, and programs to protect the marine environment, mitigate the environmental impact of marine pollution incidents in Canadian waters and ensure the safety of the general public. Also includes records regarding the management of the National Aerial Surveillance Program and the Department’s response to spills of hazardous noxious substances.
Document Types: Correspondence, reports, awareness material, meeting agendas and minutes, terms of reference, memoranda of understanding, policies and guidelines, copies of contracts, evaluations, proposals, presentations, procedures, rules, and regulations.
Record Number: TC CWT 002
Aboriginal Agreements
Description: Records relate to transportation matters in the development of Aboriginal self-government and comprehensive claims agreements.
Document Types: Correspondence, briefing notes, memoranda, presentations, instructions, guidelines, minutes, reports, statistics, comparative charts, and analytical reviews.
Record Number: TC MOS 001
Aboriginal Consultations
Description: Records relate to the consultation process (pre-consultation analysis and planning, consultation, assessing the adequacy of the consultation process, monitoring, and following up) and the development of the federal government’s approach to Aboriginal consultation, including liaison with Indigenous and Northern Affairs Canada, the Major Projects Management Office, and the Canadian Environmental Assessment Agency.
Document Types: Correspondence, briefing notes, memoranda, meeting agendas and minutes, project proposals, presentations, work plans, budget forecasts, legal opinions, procedures, policy papers, business cases, consultation reports, benchmarking material, training materials, guidelines and tools, news releases, questions, and answers, speaking points and media lines.
Record Number: TC MOS 002
Contaminated Sites
Description: Records relate to the identification, assessment, and remediation/risk management of the Department’s contaminated sites. Records include information about environmental site assessments, national contaminated sites and storage tank inventories, and contaminated sites management plans.
Document Types: Correspondence, briefing notes, memoranda, meeting agendas and minutes, project proposals, presentations, work plans, budget forecasts, Memoranda to Cabinet, legal opinions, memoranda of understanding, Treasury Board submissions, monthly and annual reports, assessments, management plans, manuals, monitoring reports, notices, research studies and reports, speeches, procedures, policies and guidelines, inventories, maps, terms of reference, contracts, audit reviews and reports, news releases, questions and answers, speaking points and media lines.
Record Number: TC EST 001
Environmental Assessment
Description: Records relate to environmental assessments of transportation projects and major resource projects. Includes records concerning ongoing program evaluation, improvement, and national consistency in the implementation of national policies, guidance statements, training, and environmental assessment frameworks. Also includes records relating to the management of Transport Canada’s Strategic Environmental Assessment Program for proposed policies, plans and programs that require approval by the Minister of Transport and/or Cabinet.
Document Types: Correspondence, briefing notes, memoranda, meeting agendas and minutes, project proposals, presentations, work plans, budget forecasts, Memoranda to Cabinet, legal opinions, memoranda of understanding, Treasury Board submissions, monthly and annual reports, assessments, management plans, manuals, procedures, monitoring reports, notices, research studies and reports, speeches, policies and guidelines, inventories, maps, terms of reference, contracts, audit reviews and reports, news releases, questions and answers, speaking points and media lines.
Record Number: TC EST 002
Environmental Protection
Description: Records relate to the environmental management and oversight of Transport Canada’s owned, operated and leased facilities and properties in compliance with federal environmental laws, regulations and policies. Also includes records regarding the development and ongoing implementation and operation of the Department’s environmental management system, as well as studies and reports related to transportation research. Records may also include information about employee awareness programs, including commuter options and transit passes, and the Department’s ongoing partnerships with other transportation agencies and other levels of government, both domestic and international, such as the Canadian Airports Council, the International Civil Aviation Organization and the Transport Canada/Federal Aviation Association/National Aeronautics and Space Administration Center of Excellence.
Document Types: Correspondence, briefing notes, memoranda, meeting agendas and minutes, project proposals, presentations, work plans, budget forecasts, Memoranda to Cabinet, legal opinions, memoranda of understanding, Treasury Board submissions, monthly and annual reports, assessments, management plans, manuals, monitoring reports, notices, research studies and reports, speeches, environmental emergency plans, procedures, policies and guidelines, inventories, maps, terms of reference, contracts, audit reviews and reports, news releases, questions and answers, speaking points and media lines.
Record Number: TC EST 003
Sustainable Development
Description: Records relate to the development and implementation of the Federal Sustainable Development Strategy and Transport Canada’s Sustainable Development Strategy. Also includes records about environmental petitions pursuant to the Auditor General Act.
Document Types: Correspondence, briefing notes, analysis and research reports, memoranda, contracts and proposals, studies, environmental petitions, statistics, Cabinet documents, policy documents, presentations, key messages, speeches, meeting agendas and minutes, publications, and Question Period notes.
Record Number: TC CAT 004
Canada's Oceans Protection Plan
Description: Records relate to the development and maintenance of regulations, policies, and standards to better respond to local marine traffic issues including measures to improve marine safety, prevent marine pollution incidents, and better respond to them. Includes records relating to the oversight, auditing, and sharing of marine traffic information with local communities. Also includes records on environmental sensitivity in support of spill response, proactive vessel management, and new, more protective Arctic navigation regimes.
Document type: Correspondence, reports, awareness material, meeting agendas and minutes, terms of reference, memoranda of understanding, policies and guidelines, copies of contracts, evaluations, proposals, presentations, procedures, rules and regulations, surveys, agreements, action plan documents, enforcement, and audit reports.
Record Number: TC MSA 700
Marine Safety International Inspection Standards (Port State Control)
Description: Records relate to the development and amendment of inspection standards for the Port State Control program, including information about Marine Safety inspections and ship detentions.
Document Types: Correspondence, committee and working group reports, legislation, legal opinions, project plans, meeting agendas and minutes, terms of reference, presentations, memoranda, memoranda of understanding and notices.
Record Number: TC MSA 006
Marine Personnel Standards
Description: Records relate to the development and maintenance of regulations, policies and standards concerning marine personnel requirements, training, examinations, and certification of seafarers (masters, mates, engineers, and ratings, as well as seafarer identity documents, and discharge books), pleasure craft operator requirements and marine occupational health and safety. Includes records relating to the oversight and auditing of provincial seafarer marine training courses and examinations delivered by nautical colleges, including Marine Emergency Duties, as well as the Marine Simulator Contribution Program. Also includes information about audits of approved course providers and Transport Canada Marine Safety examination centers.
Document Types: Correspondence, course syllabi, examinations, certificates, policies, bulletins, notices, communication materials (posters, advertisements, flyers, etc.) and audit reports
Record Number: TC MSA 005
Marine Safety Cargoes and Ship-Port Interface
Description: Records relate to the management of and contribution to a variety of programs concerning general, bulk, liquid and solid cargoes, dangerous goods containers, as well as standards and operations concerning cargo lifting gear. Also includes records about the amendment and development of regulations and standards concerning cargoes and ship-port interface.
Document Types: Correspondence, reports, awareness material, meeting agendas and minutes, terms of reference, memoranda of understanding, policies and guidelines, copies of contracts, evaluations, proposals, presentations, procedures, rules, and regulations.
Record Number: TC MSA 001
Marine Safety Navigation and Radiocommunications
Description: Records related to the development and management of policies, regulations, and programs to ensure that ships navigate and operate safely, and avoid collisions and groundings, and that navigational errors are minimized.
Document Types: Correspondence, reports, awareness material, meeting agendas and minutes, terms of reference, memoranda of understanding, policies and guidelines, copies of contracts, evaluations, proposals, presentations, procedures, rules, and regulations.
Record Number: TC MSA 002
Marine Safety Personnel Medicine
Description: Records relate to medical advice and the setting of physical standards for marine personnel, including their medical fitness of marine personnel, the scientific knowledge of Canadian marine medicine, and the promotion of health and safety in the maritime field.
Document Types: Correspondence, application forms, reports, policies, assessments, certificates, learning material, safety promotion material, meeting agendas and minutes, terms of reference, memoranda of understanding, policies and guidelines, copies of contracts, evaluations, proposals, presentations, and procedures.
Record Number: TC MSA 007
Marine Safety Ship Registration
Description: Records related to the development and management of policies, regulations, and programs for the registration of large and small commercial vessels.
Document Types: Correspondence, reports, awareness material, meeting agendas and minutes, terms of reference, memoranda of understanding, policies and guidelines, copies of contracts, evaluations, proposals, presentations, procedures, rules, regulations, and a database.
Record Number: TC MSA 003
Marine Transportation Safety Domestic Inspection Standards (Flag State Control)
Description: Records related to the development, amendment and enforcement of inspection standards as required under the International Maritime Organization and the International Labour Organization for vessels that are registered under the Canadian flag.
Document Types: Correspondence, committee and working group reports, legislation, legal opinions, project plans, meeting agendas and minutes, terms of reference, presentations, memoranda, memoranda of understanding and notices.
Record Number: TC MSA 008
Marine Transportation Safety Regulatory Services
Description: Records relate to the development and amendment of marine safety and environmental legislation and related regulations, including coordination of consultation and communication activities, compliance and enforcement policy, and delegation of statutory functions pursuant to sections 12 and 13 of the Canada Shipping Act, 2001. Also includes information about secretariat services for the Marine Technical Review Board, the Canadian Marine Advisory Council, and the International Affairs Secretariat, which supports Canada’s presence at the International Maritime Organization.
Document Types: Correspondence, committee and working group reports, legislation, legal opinions, project plans, meeting agendas and minutes, terms of reference, presentations, memoranda, memoranda of understanding and notices.
Record Number: TC MSA 009
Pilotage
Description: Records relate to the Pilotage authorities (Crown Corporations), including the liaison and coordination between Transport Canada, the marine industry, other governmental agencies, and pilot associations on matters required to ensure a safe, efficient, and effective pilotage service in Canadian waters. Also includes information about the development and approval of policies, regulations and standards pertaining to marine pilotage services, as well as to the impact marine pilotage services has on international and domestic clientele.
Document Types: Correspondence, bulletins, memoranda, policies, procedures, and legal opinions.
Record Number: TC MSA 010
Design, Equipment, and Boating Safety
Description: Records relate to the development, implementation and maintenance of legislation, regulations, standards, programs, policies, and procedures concerning pleasure craft licenses, small vessels compliance notices, vessel construction and marine safety equipment. Includes records about the enhancement and promotion of commercial vessel, fishing vessel and pleasure craft safety. Also includes records of and relating to approved products, service stations for lifesaving equipment, and manufacturers and importers of small vessels; records of research and development; and technical records pertaining to vessel design, equipment (fire protection, lifesaving, engines, boilers, machinery), and the Arctic shipping regulatory regime.
Document Types: Correspondence, bulletins, memoranda, policies and procedures, legal opinions, educational material, reports, capacity/conformity labels, declarations of compliance, guidelines, and product approval certificates.
Record Number: TC MSA 004
Marine Safety Navigable Waters – Protection
Description: Records relate to the approval of any works built or placed in, on, over, under, through or across navigable water in Canada, as well as the removal of obstructions to navigation including authorized works or other obstructions such as sunken or wrecked vessels. It also includes information concerning regulations about the provision and maintenance of lights, markers, etc. required for safe navigation during and/or on completion of the construction of certain works, and any records related to the responsibility of Receiver of Wreck as applied in the Canada Shipping Act, 2001, Part VII. Information also relates to policies, regulations, applications, and approvals for industrial and other construction plans affecting navigable waters, including information on obstructions in navigable waters.
Document Types: Correspondence, application forms, reports, assessments, awareness and education material, meeting agendas and minutes, terms of reference, memoranda of understanding, policies and guidelines, copies of contracts, evaluations, proposals, presentations, and procedures.
Record Number: TC MSA 012
Marine Security Operations
Description: Records relate to the implementation, oversight and enforcement, emergency management and promotional awareness of regulations and other legal instruments related to Canadian marine security. Includes records regarding the inspection and enforcement, emergency management, certification of marine facilities, security plans and assessments, security clearances for marine security personnel, security awareness and training of industry security personnel and inspection personnel. Also includes records about the Coastal and Great Lakes Marine Security Operations Centres.
Document Types: Correspondence, reports, operational policies, procedures and bulletins, inspection, assessment, and enforcement reports, security promotional material, meeting agendas and records of decision, terms of reference, memoranda of understanding, copies of contracts, presentations, security plans and assessments, inspectors’ notes, incident reports, emergency plans and procedures, notices of suspension and certificates.
Record Number: TC MSE 002
Marine Transportation Security Screening
Description: Records relate to the processing of applications and conducting and verifying background checks for the purpose of granting or refusing a marine transportation security clearance for individuals who are required to access restricted areas of a marine port or who perform certain designated duties at specified marine facilities. Also includes records about program administration and development of enhanced processes.
Document Types: Correspondence, application forms, copies of birth certificates, copies of passports, copies of citizenship papers, assessment reports from the Canadian Security Intelligence Service, Royal Canadian Mounted Police, Citizenship and Immigration, if appropriate, and police of local jurisdiction, briefing notes, backgrounders, questions and answers, media lines, meeting agendas and decision records, terms of reference, program policies and guidelines, Treasury Board submissions, statements of work, proposals, evaluations, presentations, threat and risk assessments, memoranda of understanding, and standard operation procedures.
Record Number: TC MSE 004
Office of Reconsideration - Marine
Description: Records relate to the review, analysis and recommendations concerning the decision to refuse or cancel transportation security clearances, issued by the Minister of Transport for marine workers who require a security clearance in order to access restricted areas or to carry out certain duties.
Document Types: Correspondence, audio CDs, application forms, contracts, reports, briefing notes, memoranda, meeting agendas and minutes, audits, Treasury Board submissions, due diligence reports, legal opinions, risk assessments, progress reports, annual reports, site visit reports, news releases, Question Period notes, questions, and answers, speaking points and media lines.
Record Number: TC HRM 001
Marine Security Policy and Coordination
Description: Records relate to the development and coordination of Canadian policies across 17 different departments and agencies involved in marine security. Records also include information about the Interdepartmental Marine Security Working Group and the allocation of annual funding from the Marine Security Coordination Fund to Interdepartmental Marine Security Working Group members.
Document Types: Correspondence, reports, policies, meeting agendas and minutes, terms of reference, records of decision, briefing notes, policies, and guidelines; presentations, Treasury Board submissions and Cabinet documents.
Record Number: TC MSE 001
Marine Security Regulatory Affairs
Description: Records relate to the development, amendment and harmonization of regulations and other legal instruments related to Canadian marine security, including the Marine Transportation Security Regulations, Domestic Ferries Security Regulations, proposed Administrative Monetary Penalties Regulations and the Marine Transportation Security Act. Also includes records about security measures, exemptions, and regulatory comparisons with international trading partners.
Document Types: Correspondence, reports, consultation meeting agendas and decision records, briefing notes, regulations, security measures, exemptions, memoranda of understanding, presentations, Treasury Board submissions for regulations and Cabinet documents.
Record Number: TC MSE 003
Motor Carrier Safety
Description: Records relate to the facilitation of reduction of fatalities, injuries and crashes involving large commercial trucks and buses in Canada. Records include information about consultations with the provinces, territories and industry on rules and regulations governing the safe operation of commercial vehicles, drivers, and operators. Also includes records relating to regulations that govern the construction and importation of new motor vehicles under the Motor Vehicle Safety Act and limited operational matters for commercial motor vehicles (buses and trucks) under the Motor Vehicle Transport Act. Information also relates to the National Safety Code, a comprehensive set of 15 standards, created to improve motor carrier safety in Canada through the consistent implementation of safety standards.
Document Types: Correspondence, regulations, statistics, and briefing notes.
Record Number: TC RSA 005
Road Safety Outreach
Description: Records relate to road-user and road infrastructure safety for the increased safety of the traveling public. Records include information about driver distractions, child safety, commercial vehicle drivers, impaired driving, traffic safety and winter driving. Also includes records regarding the Canada Motor Vehicle Safety Act and consultations with industry, the provinces, universities, police, community groups and government partners.
Document Types: Correspondence, briefing and discussion papers, reports, meeting agendas and minutes, terms of reference, presentations, legal opinions, evaluations, memoranda of understanding, standard operating procedures, publications, displays and brochures.
Record Number: TC RSA 006
Motor Vehicle Regulations Enforcement
Description: Records related to the verification that regulated vehicles and vehicle parts, child restraints, and tires made in or imported into Canada meet safety performance requirements and equipment installation standards, as stated in the Motor Vehicle Safety Act. Includes records related to compliance testing, fleet operation, audits, enforcement, importation, and defect investigations and recalls.
Document Types: Correspondence, briefing and discussion papers, reports, meeting agendas and minutes, terms of reference, presentations, legal opinions, evaluations, memoranda of understanding, Treasury Board submissions, Cabinet documents and standard operating procedures.
Record Number: TC RSA 002
Motor Vehicle Test Centre Operations
Description: Records relate to fund management, the management of fiduciary responsibilities, modernization of federal laboratories and, the management of the investments of the Motor Vehicle Test Centre Operations to perform needed maintenance and to expand its technological capabilities, and activities related to regulation updates, vehicle testing, research and regulations enforcement executed at the Center.
Document Types: Correspondence, briefing and discussion papers, reports, meeting agendas and minutes, terms of reference, presentations, legal opinions, contracts, evaluations, memoranda of understanding and standard operating procedures.
Record Number: TC RSA 004
Motor Vehicle Standards, Research and Development
Description: Records relate to the development and updating of policies and legislation (Motor Transport Safety Act/Motor Vehicle Transport Act). Includes records about regulations, standards development, and updates. Also includes information concerning crash avoidance, crashworthiness evaluations of new vehicles sold in Canada, and scientific papers and reports relating to supporting the activities of regulatory updates and standards development.
Document Types: Correspondence, briefing and discussion papers, reports, meeting agendas and minutes, terms of reference, presentations, legal opinions, scientific papers, evaluations, memoranda of understanding and standard operating procedures.
Record Number: TC RSA 003
Road Safety Program
Description: Records relate to the promotion and development of best practices and national direction in road safety in the areas of road users and road infrastructure. Records include data collection and analysis on the numbers of road users, collisions, fatalities, seat belt use, etc. Records include information regarding the development and updating of the national vision, as well as work to meet the commitment to reduce the number of road fatalities and injuries and make Canada’s roads the safest in the world. Information also relates to the development and updating of policies and legislation (Motor Vehicle Safety Act).
Document Types: Correspondence, briefing and discussion papers, reports, meeting agendas and minutes, terms of reference, presentations, legal opinions, evaluations, scientific papers, memoranda of understanding, project plans, surveys, statistical reports, Treasury Board submissions, Cabinet documents and standard operating procedures.
Record Number: TC RSA 001
Emergency Preparedness
Description: Records relating to planning exercises, training, liaison and operations (Situation Centre) in support of modes and regions regarding emergency preparedness. Records relate to the management of crises, which have included H1N1, emergencies such as the ice storm of 1998 and the sinking of the B.C. Ferry, as well as events such as the G8/G20 Summits and the Olympics.
Document Types: Correspondence, briefing notes, discussion papers, reports, meeting agendas and records, terms of reference, program policies and guidelines, presentations, Memoranda of Understanding and Standard Operating Procedures.
Record Number: TC ASA 001
Security Expertise - Critical Information
Description: Records relate to the development, delivery and documentation of the application development life cycle to support the business needs of each of the modes within the four security directorates, including the provision of technical advice to all modes, and the liaison with corporate informatics to ensure adherence to the Information Management/Information Technology Framework of the Department.
Document Types: Correspondence, briefing and discussion papers, reports, meeting agendas and minutes, terms of reference, presentations, memoranda of understanding, funding documents and standard operating procedures.
Record Number: TC ASE 003
Security Expertise - Education and Training
Description: Records relate to training needs analysis, design, development, delivery and evaluation of security inspectors’ national training programs and on-the-job training (OJT) for all modes, as well as training standards and guidelines provided to the aviation security industry to assist it in the development of training programs that meet the regulated requirements. Records include participant and instructor training manuals, including lesson plans, handouts, etc., training needs assessments, course evaluation reports, learning files (OJT checklists, progress reports, etc.), and guidance material for industry.
Document Types: Correspondence, training manuals, assessments, evaluation reports, terms of reference, technical blueprints, exams, checklists, progress reports, training records and guidance material.
Record Number: TC ASE 002
Security Expertise – Security Management Systems
Description: Records relate to the development of the Security Management Systems (SeMS) Policy, including documents relating to SeMS policy and criteria development, presentation materials related to SeMS education, and reports derived from research activities conducted by the SeMS team (security learning activities, including security assessments).
Document Types: Correspondence, briefing notes, backgrounders, presentation materials, reports, meeting agendas and minutes, terms of reference and charts.
Record Number: TC ASE 004
Security Expertise - Security Technology Coordination
Description: Records related to security-related research, such as projects that apply to aviation, marine, rail and mass transit, as well as activities such as regular technology meetings to share information among the three modes of transportation.
Document Types: Correspondence, meeting agendas and minutes, terms of reference, proposals and reports.
Record Number: TC ASE 005
Intelligence Assessment
Description: Records relate to the assessment of threats to transportation, transportation economic intelligence, intelligence liaison, events, exercises, training and awareness in support of the surface, air and marine safety and security modes in each region.
Document Types: Correspondence, assessments, briefing and discussion papers, reports, meeting agendas and minutes, terms of reference, program policies and guidelines, presentations, memoranda of understanding and standard operating procedures.
Record Number: TC ASE 001
Grade Crossing Closure Program
Description: Records relate to the allocation of funds to the annual grant program, funded under section 12 of the Railway Safety Act for the closure of unsafe private and public road crossings.
Document Types: Correspondence, briefing and discussion papers, reports, contribution agreements, assessments, meeting agendas and minutes, terms of reference, Treasury Board submissions, Cabinet documents, program policies and guidelines, application forms, copies of contracts, evaluations, audit reports, proposals and procedures.
Record Number: TC RAS 002
Grade Crossing Improvement Program
Description: Records related to the allocation of funds for the annual contribution program, funded under section 12 of the Railway Safety Act.
Document Types: Correspondence, briefing and discussion papers, reports, contribution agreements, assessments, meeting agendas and minutes, terms of reference, Treasury Board submissions, Cabinet documents, program policies and guidelines, application forms, copies of contracts, evaluations, audit reports, proposals and procedures.
Record Number: TC RAS 003
Rail Safety Operations Management
Description: Records relate to the development, implementation and monitoring of Transport Canada’s Rail Safety Operations Management programs, covering a variety of complex areas in rail transportation for the Canadian public and businesses. Includes records about the development and approval of standards, rules and regulations pertaining to safety of railway equipment, operations, signals and communications systems, road crossings, access control and infrastructure (tracks, bridges, and rights-of-way). Also includes records concerning the development and oversight of Transport Canada’s rail safety monitoring programs, as well as records regarding the development and establishment of a national framework, strategies, goals and operations, plans for the railway safety management system regulatory compliance program, performance measurement indicators and audit framework strategies and plans.
Document Types: Correspondence, briefing and discussion papers, reports, meeting agendas and minutes, terms of reference, presentations, legal opinions, Cabinet documents, regulations, rules, and standards, memoranda, certificates, notices and orders, audits, risk evaluations, studies and surveys, policies, and guidelines.
Record Number: TC RAS 004
Rail Safety Regulatory Affairs
Description: Records relate to the development, implementation, and management of Transport Canada’s Rail Safety Regulatory Affairs program, including legislation, harmonization, regulatory development, policy, and regulatory affairs encompassing all aspects of rail safety for the Canadian public, industry, and businesses. Includes records about the development and amendment of legislation and harmonization of regulatory requirements for the safety of the Canadian railway system in concert with the Department of Justice, Transportation Safety Board, the Privy Council Office, and provincial and international counterparts on rail safety. Records also include information about the development of procedures for Administrative Monetary Penalties and the development and maintenance of the Rail Safety Inspectors’ Manual.
Document Types: Correspondence, briefing and discussion papers, reports, meeting agendas and minutes, terms of reference, presentations, legal opinions, Cabinet documents, regulations, rules, and standards, memoranda, policies, and guidelines.
Record Number: TC RAS 001
Emergency Planning and Emergency Management
Description: Records relate to the development and implementation of policies and regulations related to surface transportation emergency planning and emergency management, transportation planning boards and committees, emergency exercises and the Situation Centre.
Document Types: Correspondence, briefing and discussion papers, reports, agreements, assessments, meeting agendas and minutes, terms of reference, memoranda, business continuity plan, drills and exercises, Treasury Board submissions, policies and guidelines, Cabinet documents and procedures.
Record Number: TC SIS 002
Surface and Intermodal Security Operations
Description: Records relate to the oversight and enforcement of the regulations and voluntary frameworks related to surface and intermodal security including passenger and freight rail, intercity busing, urban transit, such as inner-city busing, rail and subway, and international bridges and tunnels, gateway and trade corridors. Also includes records about the development and implementation of the regulations related to the Railway Safety Act, the Transportation of Dangerous Goods Act and the International Bridges and Tunnels Act, as well as the implementation of the Memorandum of Understanding between Transport Canada and the Railway Association of Canada to enhance the signatories’ ability to improve the security of their operations. Also includes information about security promotion for surface transportation operators through newsletters, workshops, partnerships, meetings, development of guidance materials and evaluations, and the development and implementation of related manuals, such as the Closed-Circuit Television Manual. Records and studies also relate to the testing, evaluation, research and development of security technologies that are applicable to surface and intermodal security.
Document Types: Correspondence, briefing and discussion papers, reports, agreements, assessments, meeting agendas and minutes, terms of reference, memoranda, Treasury Board submissions, Cabinet documents, policies and guidelines.
Record Number: TC SIS 003
Transportation of Dangerous Goods Emergency Response
Description: Records relate to the reporting of dangerous goods incidents or accidents and the operation of the Canadian Transport Emergency Centre (CANUTEC), which is a 24-hour technical information, safety precautions and action measures emergency response centre for first responders to transportation accidents involving dangerous goods. Includes records concerning the research and investigation of developments in emergency technologies and new information regarding dangerous goods, as well as co-production of the Emergency Response Guidebook.
Document Types: Correspondence, legislation, regulations and safety standards, training and awareness material, policies, inspection reports, accident reports, advisory notices, bulletins, alerts, emergency response plans and guidebooks, evaluations, reports, certificates, agendas and minutes of meetings, briefing notes and memoranda of agreement and understanding.
Record Number: TC TDG 003
Transport Dangerous Goods Compliance Program
Description: Records relate to the compliance with the Transportation of Dangerous Goods (TDG) Act and Regulations through national awareness activities, inspection, investigation, enforcement, and the Emergency Response Assistance Plan registration program. Records also relate to liaising with federal departments, the provinces, territories and U.S. and international agencies, Transport Canada’s attendance at accidents involving dangerous goods, the provision of training for designated TDG inspectors, the development and compliance with the TDG Act and Regulations in a manner consistent with international provincial and modal harmonization. Records also include information about the development of tools developing tools and guidelines for inspectors and emergency responders, as well as the recording of ticket issuance related to offences designated as contravention.
Document Types: Correspondence, legislation, regulations and safety standards, training and awareness material, inspectors’ manual, policies, inspection reports, accident reports, advisory notices, bulletins, alerts, emergency response plans and guidebooks, evaluations, reports, certificates, agendas and minutes of meetings, briefing notes and memoranda of agreement and understanding.
Record Number: TC TDG 002
Transport of Dangerous Goods
Description: Records relate to the development, implementation and administration of the Transportation of Dangerous Goods Act and Regulations. Includes records concerning to the representation of Canada in the North American Free Trade Agreement and United Nations Sub-Committee on Transportation of Dangerous Goods meetings. Records include information about the development of national and international standards for the manufacture, selection and use of dangerous goods transport containers and management of a container facility assessment and approvals program. Lastly, the information relates to the issuance of certificates for equivalent level of safety to allow non-compliance with regulations, the application of risk management in a regulatory framework, the evaluation of the impact of regulations, as well as research for the development of means of containment.
Document Types: Correspondence, legislation, regulations and safety standards, evaluations, reports, certificates, agendas and minutes of meetings, briefing notes, Treasury Board submissions, Cabinet documents and memoranda of agreement and understanding.
Record Number: TC TDG 001
Asia-Pacific Gateway and Corridor
Description: Records relate to marine, road, rail and air transportation infrastructure challenges and opportunities of national significance for international commerce, including investment, policy and regulatory issues related to the efficiency of the Asia-Pacific Gateway and Corridor. Includes records related to competitiveness measures that affect the development, operation and marketing of the gateway. Also includes records relating to activities (trade missions, business-to-business outreach, etc.) undertaken to deepen international partnerships with key Asia-Pacific trading partners, such as China, to boost Canada’s trade.
Document Types: Correspondence, memoranda of understanding, briefing notes, memoranda, contracts, contribution agreements, studies, Cabinet documents, Treasury Board submissions, press releases, presentations, key messages, speeches, technical analysis reports, meeting agendas and minutes, newsletters and publications.
Record Number: TC GAC 001
Value-Added Gateway
Description: Records relate to initiatives undertaken to capture and retain the economic value associated with gateway investments, that is, to create more jobs for Canadians, generate greater wealth and contribute to long-term sustainable economic growth. Includes records regarding the provision of advice on policy alignment, regulatory and operational measures that impact the competitiveness of Canadian business. May also include records related to proposed changes in tariff legislation and regulations and the development of pilot projects and publications to raise awareness of Canada’s tax and duty relief advantages.
Document Types: Correspondence, briefing notes, memoranda, contracts, contribution agreements, studies, publications, press releases, presentations, key messages, speeches, meeting agendas and minutes, technical analysis reports and publications.
Record Number: TC GAC 003
Atlantic Gateway
Description: Records relate to marine, road, rail and air transportation infrastructure challenges and opportunities of national significance for international commerce, including investment, policy and regulatory issues related to the efficiency of the Atlantic Gateway. Also includes records about the competitiveness measures that effect the development, operation and marketing of the gateway.
Document Types: Correspondence, memoranda of understanding, briefing notes, memoranda, contracts, contribution agreements, studies, Cabinet documents, Treasury Board submissions, press releases, presentations, key messages, speeches, technical analysis reports, meeting agendas and minutes, newsletters and publications.
Record Number: TC GAC 004
Gateways and Border Crossings Fund
Description: Records relate to the design and implementation of the Gateways and Border Crossings Fund, as well as analysis and advice concerning the possible funding of proposed transportation projects and studies under the Fund.
Document Types: Correspondence, briefing notes, memoranda, meeting agendas and minutes, reports, project proposals, performance indicators and metrics, payment requisitions and media lines.
Record Number: TC GAC 005
Ontario-Quebec Continental Gateway and Trade Corridor
Description: Records relate to the assessment of marine, road, rail and air transportation infrastructure with respect to the handling of significant volumes/values of international commerce. Records include information regarding the identification of challenges and opportunities related to the multimodal transportation system, including investment, policy and regulatory issues related to the efficiency of the Ontario-Quebec Continental Gateway and Trade Corridor. Records also include information regarding competitiveness measures that effect the development, operation and marketing of the gateway.
Document Types: Correspondence, memoranda of understanding, briefing notes, memoranda, contracts, contribution agreements, studies, Cabinet documents, Treasury Board submissions, press releases, presentations, key messages, speeches, technical analysis reports, meeting agendas and minutes, newsletters and publications.
Record Number: TC GAC 006
Windsor-Detroit Gateway
Description: Records relate to policies, studies and funding for the planning, development and implementation of a new Detroit River crossing. Records include information relating to surface transportation infrastructure of national significance for international commerce, including investment, policy and regulatory issues concerning the Windsor-Detroit Gateway. Records relate specifically to the planning of a new Detroit River crossing project, including project components such as bridge, border inspection plazas, access road linking Highway 401 to the new bridge, interchange with Interstate 75, as well as projects in Windsor funded by the Border Infrastructure Fund, for instance the Walker Road rail underpass.
Document Types: Correspondence, briefing notes, memos, contracts, Treasury Board submissions, Cabinet submissions and studies.
Record Number: TC GAC 007
Airport Authority Stewardship
Description: Records relate to the management of contractual relationships with National Airports System, airport authorities, and NAV CANADA. Records include information pertaining to the management and monitoring of leases, letters patent, managed asset agreements, transfer agreements and financial statements and Transport Canada’s Environmental Information System. It also includes information relating to real property management such as title searches, bills of sale and other agreements.
Note: This class of records was formerly called Authorities Management and Real Property – Airports.
Document Types: Correspondence, briefing notes, memoranda, meeting agendas and minutes, audits, contribution agreements, Cabinet documents, Treasury Board Submissions, due diligence reports, legal opinions, project proposals, environmental screening reports, environmental monitoring reports, training manuals, contracts, claims, business plans, risk assessments, environmental assessments, concessionary agreements, third party agreements, pre-consultation and/or consultation reports, progress reports, annual reports, site visit reports, news releases, Question Period notes, questions and answers, speaking points and media lines.
Record Number: TC TIN 001
Aircraft Facilities
Description: Records relate to the management and upkeep of aircraft hangars (leased and owned) and the Aircraft Services Training Centre. Records also include information about financials, environmental issues and maintenance of the buildings.
Document Types: Correspondence, meeting agendas and minutes, terms of reference, security requirements and standards, deeds and title documents, maintenance manuals, contracts, architectural drawings, building permits, legal documents, leases, environmental assessments, presentations, memoranda, commissioned reports, memoranda of understanding, letters of agreement and manuals.
Record Number: TC ASA 007
Airport Operations
Description: Records relate to the administration, design and management of airport legacy programs, as well as to the oversight of 17 airports and 1 water aerodrome owned/operated by Transport Canada. It includes information about the renewal of programs such as evaluations, program audits and management action plans. Records also contain information relating to the delivery of programs including proposals from applicants, guidelines, pamphlets, project review and approval, negotiation of contribution agreements and financial claims and payments, risk assessments, environmental assessments and Aboriginal consultations, as well as the management and monitoring of operations at Transport Canada’s owned/operated airports and airport capital projects, leases, licenses and revenue, operations and maintenance contracts for the sites and aviation refueling licenses; and project monitoring reports and monitoring for service standards, and documentation relating to changes to regulations.
Note: This class of records was formerly called Program Management – Airport.
Document Types: Correspondence, briefing notes, memoranda, meeting agendas and minutes, audits and evaluations reports, contribution agreements, Treasury Board submissions, legal opinions, project proposals, environmental screening reports, environmental monitoring reports, contracts, claims, financial statements, leases, business plans and feasibility assessments, progress reports, annual reports, news releases, Question Period notes, questions and answers, speaking points and media lines.
Record Number: TC TIN 003
Small Aerodrome Support
Description: Records relate to the provision of support for airside safety capital projects through the Airports Capital Assistance Program, which provides financial support to eligible non-federally owned airports that demonstrate a financial need to fund the capital expenditures necessary to maintain safety. Includes records relating to airside safety-related projects, such as rehabilitation of runways, taxiways, aprons, and heavy airside mobile equipment, as well as information relating to air terminal building safety-related projects, such as fire alarm systems and asbestos removal.
Note: This class of records was formerly called Program Management - Airports Capital Assistance Program.
Document Types: Correspondence, briefing notes, memoranda, meeting agendas and minutes, audits and evaluations reports, Treasury Board submissions, legal opinions, project proposals and evaluations, financial statements, business plans and contribution agreements, news releases, Question Period notes, questions and answers, speaking points and media lines.
Record Number: TC ASA 012
Canada Port Authorities
Description: Records relate to the management and monitoring of leases, letters patent, managed asset agreements, transfer agreements and financial statements and Transport Canada’s Environmental Information System. Also includes records relating to real property management such as title searches, bills of sale and other agreements.
Note: This class of records was formerly called Authorities Management and Real Property – Ports.
Document Types: Correspondence, briefing notes, memoranda, meeting agendas and minutes, audits, contribution agreements, Cabinet documents, Treasury Board Submissions, due diligence reports, legal opinions, project proposals, environmental screening reports, environmental monitoring reports, training manuals, contracts, claims, business plans, risk assessments, environmental assessments, concessionary agreements, third party agreements, pre-consultation and/or consultation reports, progress reports, annual reports, site visit reports, news releases, Question Period notes, questions and answers, speaking points and media lines.
Record Number: TC TIN 014
Ferry Services Stewardship and Support
Description: Records relate to the development and implementation of government policies with respect to the federal government’s role in the provision of ferry services. Includes records concerning the stewardship responsibilities related to Marine Atlantic Incorporated, the Crown Corporation that provides ferry services between Newfoundland and Labrador and Nova Scotia as part of the constitutional obligation. Also includes records relating to the federal government’s role in supporting other ferry services such as Digby, Nova Scotia-Saint John, New Brunswick; Wood Islands, Prince Edward Island-Caribou, Nova Scotia; and Souris, Prince Edward Island-Les-Iles-de-la Madeleine, as well as the grant to B.C. Ferries.
Note: This class of records was formerly called Ferry Policy.
Document Types: Correspondence, briefing notes, reports, presentations, agreements, consultation papers, Cabinet documents, meeting agendas, meeting minutes, memoranda, policies, guidelines and Treasury Board submissions.
Record Number: TC TIN 006
Port Operations
Description: Records relate to the administration, design and management of ferry programs such as the Ferry and Coastal Passenger and Freight Services Program as well as to the oversight of 67 ports owned/operated by Transport Canada. Records contain information about the renewal of programs, including evaluations, program audits and management action plans, as well as the delivery of programs, including proposals from applicants, guidelines, pamphlets, project review and approval, negotiation of contribution agreements and financial claims and payments, risk assessments, environmental assessments and Aboriginal consultations.
Note: This class of records was formerly called Program Management – Ferry.
Document Types: Correspondence, briefing notes, memoranda, meeting agendas and minutes, audits and evaluations reports, contribution agreements, Cabinet documents, Treasury Board submissions, legal opinions, project proposals, environmental screening reports, environmental monitoring reports, contracts, claims, financial statements, leases, business plans and feasibility assessments, progress reports, annual reports, news releases, Question Period notes, questions and answers, speaking points and media lines.
Record Number: TC TIN 016
Seaway Stewardship and Support
Description: Records relate to the development and implementation of government policies with respect to domestic marine transportation services in the areas of coasting trade, short sea shipping and northern marine transportation. Records also relate to the management of contractual relationships with the St. Lawrence Seaway Management Corporation.
Note: This class of records was formerly called Authorities Management and Real Property - St. Lawrence Seaway.
Document Types: Correspondence, forms, briefing notes, memoranda, meeting agendas and minutes, audits, contribution agreements, Cabinet documents, Treasury Board Submissions, due diligence reports, legal opinions, project proposals, environmental screening reports, environmental monitoring reports, training manuals, contracts, claims, business plans, risk assessments, environmental assessments, concessionary agreements, third party agreements, pre-consultation and/or consultation reports, progress reports, annual reports, site visit reports, news releases, Question Period notes, questions and answers, speaking points and media lines.
Record Number: TC TIN 015
Crown Corporation Matters
Description: Records relate to the coordination and facilitation of the provision of policy advice, governance and strategic direction to the Minister relating to Crown corporation matters and horizontal issues impacting the Minister’s portfolio. Includes records related to the management boards of the Atlantic Pilotage Authority, Great Lakes Pilotage Authority, Laurentian Pilotage Authority, Pacific Pilotage Authority, Blue Water Bridge Authority , Canada Post, Ridley Terminals Inc., VIA Rail Canada Inc., Marine Atlantic Inc. Canadian Air Transport Security Authority, and Federal Bridge Corporation Limited and subsidiaries. Records include information about the appointments and reappointments of both Governor in Council and Ministerial appointments.
Document Types: Correspondence, legislation, reports, certificates, agendas and minutes of meetings, briefing notes, Treasury Board submissions, Cabinet documents, memoranda of agreement and understanding, presentations, corporate plans and Governor in Council appointments.
Record Number: TC MOS 003
Federal Bridge Stewardship
Description: Records relate to the oversight of bridge-related Crown corporations such as Federal Bridge Corporation Limited, Jacques Cartier and Champlain Bridges Incorporated, Seaway International Bridge Corporation, St. Mary’s River Bridge Company (Sault Ste. Marie International Bridge) and Blue Water Bridge Canada. Records also contain information about the management and monitoring of various projects including financial contributions, agreement management with Victoria Bridge and Confederation Bridge, the administration of the International Bridges and Tunnels Act, including applications, compliance, safety reports related to ownership, alteration and construction, as well as policy development and analysis of federal involvement in various bridges.
Note: This class of records was formerly called Bridge Policy and Programs.
Document Types: Correspondence, briefing notes and memoranda, memoranda to cabinet, corporate plans, meeting agendas and minutes, audits, legal agreements, Cabinet documents, Treasury Board Submissions, due diligence reports, legal opinions, safety reports, project proposals, environmental screening reports, environmental monitoring reports, contracts, claims, business plans, environmental assessments, risk assessments, third party agreements, pre-consultation and/or consultation reports, progress reports, annual reports, news releases, Question Period notes, questions and answers, speaking points and media lines.
Record Number: TC TIN 009
Highway and Other Transportation Infrastructure Support
Description: Records relate to studies on and the framework, criteria and analysis of the development of the National Highway System (NHS) and highway policy in general that supports the best possible transportation system for Canada. Records include information relating to federal, provincial and territorial discussions and negotiations on the subject of highway policy and the NHS.
Note: This class of records was formerly called Safety Management Services.
Document Types: Correspondence, briefing notes, memoranda, presentations, statistics, meeting agendas and minutes, reports, studies and media lines.
Record Number: TC TIN 011
Railway Passenger Policy
Description: Records relate to the development, implementation and monitoring of government policies with respect to the role of Canada’s passenger rail industry in the multimodal passenger marketplace and to ensuring that it meets the varied requirements of the Canadian economy and needs of Canadian travelers. Records also relate to the department’s stewardship and funding responsibilities for VIA Rail Canada, the Crown Corporation that provides national passenger rail services across Canada. Also includes records relating to the management of a class contribution program focusing on the provision of funding to remote and regional passenger rail services in northern areas of Manitoba, Ontario and Quebec where there are limited or no other options for connecting to the national transportation system.
Document Types: Correspondence, briefing notes, reports, presentations, agreements, consultation papers, legislation, regulations, Cabinet documents, meeting agendas, meeting minutes, memoranda and Treasury Board submissions.
Record Number: TC TIN 008
Surface Infrastructure Programs
Description: Records relate to the management of surface infrastructure funding programs, such as the Strategic Highway Infrastructure Program (SHIP), the Border Infrastructure Fund (BIF), the Canada Strategic Infrastructure Fund (CSIF), the Asia-Pacific Gateway and Corridor Initiative (APGCI), the Gateways and Border Crossings Fund (GBCF) and the Building Canada Fund (BCF). Records include information such as the proposals from prospective proponents, due diligence process, project review and approval, contribution agreement negotiation, project management oversight documents (for example, project annual reports, financial audits and retrospective analysis) and reports. It also includes information about risk assessments, environmental assessments and Aboriginal consultations.
Document Types: Correspondence, briefing notes, memoranda, meeting agendas and minutes, audits, contribution agreements, Treasury Board submissions, due diligence reports, legal opinions, project proposals, environmental screening reports, environmental monitoring reports, project maps, contracts, claims, cash flow forecasts, concessionary agreements, third party agreements, affidavits of project completion, pre-consultation and/or consultation reports, progress reports, project annual reports, site visit reports, news releases, Question Period notes, questions and answers, speaking points and media lines.
Record Number: TC TIN 012
Air Navigation Services Policy
Description: Records relate to the development and implementation of economic policy and legislative initiatives governing the air navigation system, such as the Civil Air Navigation Services Commercialization Act. Records also relate to the representation of Canada at the International Civil Aviation Organization in relation to fee-setting standards. Lastly, it includes records about briefings and advice to the Minister, recommendations to Cabinet and consultation with air industry stakeholders.
Document Types: Correspondence, memoranda of understanding, briefing notes, memoranda, contracts, studies, Cabinet documents, Treasury Board submissions, press releases, presentations, key messages, speeches, newsletters, meeting agendas and minutes, policies and guidelines, agreements, publications and Question Period notes.
Record Number: TC TMF 002
Canada’s Permanent Mission to the International Civil Aviation Organization (ICAO)
Description: Records relate to Canada’s representation and positions on aviation issues, including liaison and collaboration with other countries on diplomatic issues, public relations, governance, and communications as they pertain to the ICAO and the other 190+ member states of ICAO. Records relate to the participation in the development, administration and implementation of ICAO policies, programs and activities, consultation with Transport Canada, Foreign Affairs, Trade and Development Canada, the Canadian Transportation Agency and other federal agencies on issues arising in ICAO. Records include information concerning the representation of Canada’s positions on issues affecting Canada at ICAO, the provision advice to Transport Canada and other federal agencies on ICAO matters, the liaison between Canadian authorities and ICAO and member’s representatives, as well as management of the Headquarters Agreement and related issues as the hosting country on behalf of Foreign Affairs, Trade and Development Canada.
Document Types: Correspondence, memoranda of understanding, analysis and research reports, briefing notes, memoranda, contracts, studies, technical reports, statistics, presentations, key messages, speeches, meeting agendas and minutes, agreements and publications.
Record Number: TC TMF 003
International Air Policy
Description: Records relate to the development and implementation of policy frameworks affecting international air transport in Canada, including the management of bilateral and multilateral air service relations and the negotiation of bilateral air services treaties, in collaboration with Global Affairs Canada (GAC), the provision of advice to and collaboration with the Canadian Transportation Agency (CTA) on bilateral relations with other countries, recommendations concerning applications for international air service, analysis of international trends, the facilitation of international air travel to and through Canada, the designation of preclearance areas in Canadian airports. It also includes information regarding the provision of briefings and advice to the Minister, as well as recommendations to Cabinet, and consultation with air industry stakeholders. Includes records relating to the administration of the Blue Sky international air policy, Multiple Designation Policy for International Scheduled Air Services, Policy for International Passenger Charter Air Services, Policy for International All-Cargo Charter Air Services and the Air Cargo Transshipment Program, as well as Transport Canada’s liaison and collaboration with other countries, other government departments (GAC, CTA, the Canada Border Services Agency, Justice Canada, etc.) and within Transport Canada.
Document Types: Correspondence, briefing notes, memoranda, contracts, studies, Cabinet documents, Treasury Board submissions, press releases, presentations, key messages, speeches, newsletters, meeting agendas and minutes, policies and guidelines, agreements, publications, and Question Period notes.
Record Number: TC TMF 004
National Air Services Policy
Description: Records relate to the development and implementation of economic policy and legislative initiatives governing domestic air carriers, such as the Canada Transportation Act and the Air Transportation Regulations. Records include information relating to the financial viability monitoring of airlines, the reviews of mergers and acquisitions and exemptions to the Canada Transportation Act and the Canadian Aviation Regulations from the public interest perspective, as well as the protection of passenger rights, including official languages. It also includes information about the provision of advice to and collaboration with the Canadian Transportation Agency on domestic air issues, briefings and advice to the Minister, including recommendations to Cabinet, and consultation with air industry stakeholders.
Document Types: Correspondence, briefing notes, memoranda, contracts, studies, Cabinet documents, Treasury Board submissions, press releases, presentations, key messages, speeches, newsletters, meeting agendas and minutes, policies and guidelines, agreements, publications, Question Period notes and parliamentary questions.
Record Number: TC TMF 006
National Airports Policy
Description: Records relate to the development and implementation of economic policy and legislative initiatives governing the operation of airports in Canada, such as the Airport Transfer Act (Miscellaneous Matters) and the National Airports Policy. Includes information relating to the financial viability monitoring of National Airports System to ensure the ongoing health of the Canadian airports system and representation of Canada at the International Civil Aviation Organization regarding fee-setting standards. Also includes records about briefings and the provision of advice to the Minister, recommendations to Cabinet and consultation with air industry stakeholders.
Document Types: Correspondence, memoranda of understanding, briefing notes, memoranda, contracts, studies, Cabinet documents, Treasury Board submissions, press releases, presentations, key messages, speeches, newsletters, meeting agendas and minutes, policies and guidelines, agreements, publications and Question Period notes.
Record Number: TC TMF 005
Trade Policy
Description: Records relate to the transportation matters in bilateral, regional and multilateral free trade negotiations being led by Global Affairs Canada and transportation matters related to existing free trade agreements.
Document Types: Correspondence, briefing notes, reports and memoranda.
Record Number: TC MOS 010
National Transportation System Analysis
Description: Records relate to the analysis of marine, road, rail and air transportation and the integration of the entire transportation system for international trade. Records include information regarding the analysis of the current and future challenges and opportunities effecting the efficient movement of international freight across Canada. It also includes advice on future strategic investment, competitiveness measures, policies and regulations related to the optimization and adaptation of the three gateway initiatives.
Document Types: Correspondence, memoranda of understanding, briefing notes, memoranda, contracts, contribution agreements, studies, press releases, presentations, key messages, speeches, technical analysis reports and meeting agendas and minutes.
Record Number: TC GAC 002
International Marine Policy
Description: Records relate to the development and implementation of government policies with respect to international marine transportation services in the areas of marine liability related to oil spills, marine and aviation war risk insurance, and liner shipping. Information also relates to the development, implementation and administration of legislation such as the Marine Liability Act, the Shipping Conferences Exemption Act and the Marine and Aviation War Risks Act. Lastly, records include information relating to the development and implementation of bilateral and multilateral maritime agreements developed under the auspices of various intergovernmental organizations such as International Maritime Organization (IMO), Asia-Pacific Economic Cooperation (APEC) and the Consultative Shipping Group.
Document Types: Correspondence, briefing notes, reports, presentations, international agreements, consultation papers, legislation, regulations, Cabinet documents, meeting agendas and minutes, memoranda and Treasury Board submissions.
Record Number: TC TMF 007
Ports Policy
Description: Records relate to the development and implementation of government policies with respect to the establishment and administration of the National Ports System, which includes 17 Canada Port Authorities. Records also relate to the development, implementation, amendment and administration of the Canada Marine Act and Letters Patent for each of the Canada Port Authorities. Records contain information regarding the stewardship responsibilities associated with Ridley Terminals Incorporated, the Crown Corporation that manages a coal handling terminal located at the Port of Prince Rupert.
Document Types: Briefing notes, reports, presentations, correspondence, agreements, consultation papers, legislation, regulations, Cabinet documents, meeting agendas, meeting minutes, memoranda, Letters Patent and Treasury Board submissions.
Record Number: TC TMF 008
Motor Carrier Policy
Description: Records relate to the analysis of motor carrier (truck and bus) policy issues related to the Motor Vehicle Transport Act and other motor carrier issues of interest to the federal government, such as vehicle weights and dimensions. Includes records related to the development of policy, legislation and regulations, industry trends, funding, external research and liaising with provinces/territories, foreign governments and stakeholders on initiatives related to motor carrier issues.
Document Types: Correspondence, briefing notes, memoranda of understanding, analysis and research reports, memoranda, contracts and proposals, studies, statistics, due diligence reports, Cabinet documents, policy documents, press releases, presentations, key messages, speeches, newsletters, meeting agendas and minutes, publications, and Question Period notes.
Record Number: TC TMF 009
Railway Freight Policy
Description: Records relate to the development, implementation and monitoring of government policies with respect to Canada’s freight rail industry, facilitating rail freight service that meets the requirements of the Canadian economy and the needs of Canadian shippers, within multimodal logistics chains for goods and services. The information relates to periodic reviews of specific rail freight policies, such as the Canada Transportation Act Review and Rail Freight Service Review, including records relating to the federal government’s ownership of 13,000 hopper cars used in the rail transportation of western grain.
Document Types: Correspondence, briefing notes, reports, presentations, agreements, consultation papers, legislation, regulations, Cabinet documents, meeting agendas and minutes, memoranda and Treasury Board submissions.
Record Number: TC TMF 010
Surface and Intermodal Security Policy
Description: Records relate to the development and implementation of policies, regulations and voluntary frameworks related to surface (road and rail) and intermodal (use of multiple modes of transportation and a degree of interconnectivity and interchange between the modes) transportation security, including passenger and freight rail, intercity busing subject to federal jurisdiction, urban transit, such as inner-city busing, commuter rail and subway. Records also include information concerning international bridges and tunnels and supply-chain security. Lastly, information relates to the development and implementation of surface and intermodal transportation policies related to the Railway Safety Act, the Transportation of Dangerous Goods Act, the International Bridges and Tunnels Act, the federal government’s transportation security mandate, as well as Transport Canada’s voluntary surface security regime, including the Memorandum of Understanding between Transport Canada and the Railway Association of Canada, which commits signatories to enhancing the security of their operations, and Codes of Practice, which are a series of voluntary security standards for rail and urban transit operators (for example, Codes of Practice on Developing and Maintaining Security Plans for Rail and Transit Operators and on Conducting Security Risk Assessments of Rail and Transit Operations).
Document Types: Correspondence, briefing and discussion papers, reports, agreements, assessments, meeting agendas and minutes, terms of reference, memoranda, Treasury Board submissions, Cabinet documents, policies and guidelines.
Record Number: TC SIS 001
Innovation Policy
Description: Records relate to research and development and innovation-promising new and emerging technologies, innovation-related policies and regulations and workforce development. Includes records relating to sector productivity, environmental effects including climate change, aging infrastructure, changing demographics and northern transportation. Records also include information about the development and implementation of a strategic innovation framework, based on the analysis of emerging issues and trends, as well as departmental science and technology and workforce development activities.
Document Types: Correspondence, reports, agreements, contracts, presentations, correspondence, meeting agendas, meeting minutes, memoranda of understanding, memorandum of cooperation, memoranda, briefing notes, policies and guidelines, procedures and communications products.
Record Number: TC TNN 001
Intelligent Transportation System (ITS)
Description: Records relate to policies, studies, strategies and programs with respect to the research, development and deployment of intelligent transportation systems. Records typically include information regarding sensing, computing and communications technologies that are used together to manage transportation challenges across urban and rural Canada, as well as technology components of infrastructure renewal, congestion, environmental concerns, climate change impacts and changing demographics.
Document Types: Correspondence, reports, agreements, contracts, presentations, meeting agendas and minutes, memoranda of understanding, memorandum of cooperation, memoranda, briefing notes, policies and guidelines, procedures and communications products.
Record Number: TC TNN 002
Transportation Development Centre
Description: Records relate to policies, studies and program records on the research and development of innovative technologies in all modes of transportation that improve the efficient and integrated movement of goods and people. The information relates to infrastructure renewal, congestion, environmental concerns, climate change effects and changing demographics.
Document Types: Correspondence, technical reports, agreements, contracts, presentations, correspondence, meeting agendas, meeting minutes, memoranda of understanding, memorandum of cooperation, memoranda, briefing notes, policies and guidelines and procedures.
Record Number: TC TNN 003
Economic Analysis of all modes of Transportation
Description: Records relate to the analysis and research fundamental in understanding and explaining trends and the evolution of different elements of the Canadian transportation system. The records include a wide range of analytical products related to passenger and/or freight transportation, including time series, statistical profiles (records contain data collected from the transportation industry and used in the development of the vast majority of other products, including the annual overview on the state of transportation in Canada), forecasts, performance indicators and socio-economic issues related to the transportation system, including the externalities of transportation.
Document Types: Correspondence, memoranda of understanding, analysis and research reports, briefing notes, memoranda, contracts, studies, technical reports, statistics, Cabinet documents, Treasury Board submissions, press releases, presentations, key messages, speeches, newsletters, meeting agendas and minutes, policies and guidelines, agreements, publications and Question Period notes.
Record Number: TC MOS 004
Policy Integration and Research
Description: Records relate to policy, regulatory and research initiatives in marine, road, rail, air and intermodal transportation, including environmental scans and documents pertaining to transportation policy frameworks.
Document Types: Correspondence, briefing notes, presentations, policy research studies, Treasury Board submissions, technical analysis reports, Cabinet documents, key messages, contracts, contribution agreements and meeting minutes and agendas.
Record Number: TC TMF 001