A1. Procedures
A1.1 Reports should be sent as follows:
A2. Standard Reporting Format and Procedures
A2.1 Sections of the reporting format which are inappropriate should be omitted from the report.
A2.2 Where language difficulties may exist, the languages used should include English, using where possible the Standard Marine Navigational Vocabulary.
A2.3 Alternatively, the International Code of Signals may be used to send detailed information. When the International Code is used, the appropriate indicator should be inserted in the text, after the alphabetical index.
A2.4 For route information, latitude and longitude should be given for each turn point, expressed as in Item C below, together with type of intended track between these points, for example “RL” (rhumb line), “GC” (great circle) or “coastal”, in the case of coastal sailing the estimated date and time of passing significant points expressed by a 6 digit group as in Item B below.
| Telegraphy | Telephone (alternative) | Function | Information Required |
|---|---|---|---|
| Name of system ( e.g. , MVER / MAREP / ECAREG / NORDREG / WESTREG ) | Name of system ( e.g. , AMVER / MAREP / ECAREG / NORDREG / WESTREG ) | System Identifier | Ship Reporting system or nearest appropriate coast radio station |
| DG | Dangerous goods report – packaged form | Type of report | Dangerous goods report – packaged form |
| HS | Harmful substances report - in bulk | Type of report | Harmful substances report - in bulk |
| MP | Harmful substances report - packaged from | Type of report | Harmful substances report - packaged from |
| A | Vessel (alpha) | Vessel identity | Name, call sign or ship station identity, and flag |
| B | Time (bravo) | Date and time of event | A 6 digit group giving day of month (first two digits), hours and minutes (last four digits). If other than UTC state time zone used |
| C | Position (charlie) | Position | A 4 digit group giving latitude in degrees and minutes suffixed with N (north) or S (south) and a 5 digit group giving longitude in degrees and minutes suffixed with E (east) or W (west); or |
| D | Position (delta) | Position | True bearing (first 3 digits) and distance (state distance) in nautical miles form a clearly identified landmark (state landmark) |
| E | Course (echo) | True course | A 3 digit group |
| F | Speed (foxtrot) | Speed in knots & tenths of knots | A 3 digit group |
| G | Departed (golf) | Port of departure | Name of last port of call |
| H | Entry (hotel) | Date, time and point of entry into System | Entry time expressed as in (B) and entry position expressed as in (C) or (D) |
| I | Destination and ETA (india) | Destination and estimated time of arrival | Name of port and date time group expressed as in (B) |
| J | Pilot (juliet) | Pilot | State whether a deep sea or local Pilot is on board |
| K | Exit (kilo) | Date, time and point of exit from system or arrival at the vessel’s destination | Exit time expressed as in (B) and exit position expressed as in (C) or (D) |
| L | Route (lima) | Route information | Intended track |
| M | Radio communications (mike) | Radio communications | State in full names of stations/frequencies guarded |
| N | Next report (november) | Time of next report | Date time group expressed as in (B) |
| O | Draught (oscar) | Maximum present static drought in metres | 4 digit group giving metres and centimetres |
| P | Cargo (papa) | Cargo on board | Cargo and brief details of any dangerous cargoes as well as harmful substances and gases that could endanger persons or the environment (See Detailed Reporting Requirements) |
| Q | Defect, damage, deficiency, limitations (quebec) | Defects/damage deficiencies/ other limitations | Brief details of defects, damage, deficiencies or other limitations (See Detailed Reporting Requirements) |
| R | Pollution/ dangerous goods lost overboard (romeo) | Description of pollutant or dangerous goods lost overboard | Brief details of type of pollution (oil, chemicals, etc. ) or dangerous goods lost overboard; position expressed as in (C) or (D) (See Detailed Reporting Requirements) |
| S | Weather (sierra) | Weather conditions | Brief details of weather and sea conditions prevailing |
| T | Agent (tango) | Vessel’s representative and/or owner | Details of name and particulars of vessel’s representative or owner or both for provision of information (See Detailed Reporting Requirements) |
| U | Size and type (uniform) | Vessel size and type | Details of length, breadth, tonnage, and type etc. as required |
| V | Medic (victor) | Medical personnel | Doctor, physician’s assistant, nurse, no-medic |
| W | Persons (whiskey) | Total number of persons on board | State number |
| X | Remarks (x-ray) | Miscellaneous | Any other information - including as appropriate brief details of incident and of other vessels involved either in incident, assistance or salvage (See Detailed Reporting Requirements) |
| Y | Relay (yankee) | Request to relay report to another system e.g. , AMVER , AUSREP , JASREP , MAREP etc. | Content of report |
| Z | End of report (zulu) | End of report | No further information required |
A3. Detailed Reporting Requirements
A3.1 Dangerous Goods Reports - Packaged Form ( DG )
A3.1.1 Primary report should contain Items, A, B, C (or D), M, Q, R, S, T, U, X of the Standard Reporting Format; details for Item R should be as follows:
R
- Correct technical name or names of goods.
- UN number or numbers.
- IMO Hazard class or classes.
- Names of manufacturers of goods when known, or consignee or consignor.
- Types of packages including identification marks. Specify whether portable tank or tank vehicle, or whether vehicle or freight container or other cargo transport unit containing packages. Include official registration marks and numbers assigned to the unit.
- An estimate of the quantity and likely condition of the goods.
- Whether loss floated or sank.
- Whether loss is continuing.
- Cause of loss.
A3.1.2 If the condition of the vessel is such that there is danger of further loss of packaged dangerous goods into the sea, items P and Q of the Standard Reporting Format should be reported; details for P should be as follows:
P
- Correct technical name or names of goods.
- UN number or numbers.
- IMO Hazard class or classes.
- Names of manufacturers of goods when known, or consignee or consignor.
- Types of packages including identification marks. Specify whether portable tank or tank vehicle, or whether vehicle or freight container or other cargo transport unit containing packages. Include official registration marks and numbers assigned to the unit.
- An estimate of the quantity and likely condition of the goods.
A3.1.3 Particulars not immediately available should be inserted in a supplementary message or messages.
A3.2 Harmful Substances Reports - In Bulk ( HS )
A3.2.1 In the case of actual discharge, primary HS reports should contain Items A, B, C (or D), E, F, L, M, N, Q, R, S, T, U, X of the Standard Reporting Format. In the case of probable discharge, item P should also be included. Details for P, Q, R, T and X should be as follows:
P
- Type of oil or the correct technical name of the noxious liquid substances on board.
- UN number or numbers if available.
- Pollution category (X, Y or Z), for noxious liquid substances.
- Names of manufacturers of substances if appropriate and known, or consignee or consignor.
- Quantity.
Q
- Condition of the vessel as relevant.
- Ability to transfer cargo/ballast/fuel.
R
- Type of oil or the correct technical name of the noxious liquid substances discharged into the sea.
- UN number or numbers if available.
- Pollution category (X, Y or Z), for noxious liquid substances.
- Names of manufacturers of substances if appropriate and known, or consignee or consignor.
- An estimate of the quantity of the substances.
- Whether loss floated or sank.
- Whether loss is continuing.
- Cause of loss.
- Estimate of the movement of the discharge or loss, giving current conditions if known.
- Estimate of the surface area of the spill if possible.
T
- Name, address, telex and telephone number of the vessel’s owner and representative (charterer, manager or operator of the vessel or their agent).
X
- Action being taken with regard to the discharge and the movement of the vessel.
- Assistance or salvage efforts which have been requested or which have been provided by others.
- The master of an assisting or salvaging vessel should report the particulars of the action undertaken or planned.
A3.2.2 Particulars not immediately available should be inserted in a supplementary message or messages.
A3.3 Harmful Substance Reports - Packaged Form ( MP )
A3.3.1 In the case of actual discharges, primary MP reports should contain Items A, B, C (or D), M, Q, R, S, T, U, X of the Standard Reporting Format. In the case of probable discharge, Item P should also be included. Details of P, Q, R, T and X should be as follows:
P
- Correct technical name or names of goods.
- UN number or numbers.
- IMO Hazard class or classes.
- Names of manufacturers of goods when known, or consignee or consignor.
- Types of packages including identification marks. Specify whether portable tank or tank vehicle, or whether vehicle or freight container or other cargo transport unit containing packages. Include official registration marks and numbers assigned to the unit.
- An estimate of the quantity and likely condition of the goods.
Q
- Condition of the vessel as relevant.
- Ability to transfer cargo/ballast/fuel.
R
- Correct technical name or names of goods.
- UN number or numbers.
- IMO Hazard class or classes.
- Names of manufacturers of goods when known, or consignee or consignor.
- Types of packages including identification marks. Specify whether portable tank or tank vehicle, or whether vehicle or freight container or other cargo transport unit containing packages. Include official registration marks and numbers assigned to the unit.
- An estimate of the quantity and likely condition of the goods.
- Whether lost goods floated or sank.
- Whether loss is continuing.
- Cause of loss.
T
- Name, address, telex and telephone number of the vessel’s owner and representative (charterer, manager or operator of the vessel or their agent).
X
- Actions being taken with regard to the discharge and movement of the vessel.
- Assistance or salvage efforts which have been requested or which have been provided by others.
- The master of an assisting or salvaging vessel should report the particulars of the action undertaken or planned.
A3.3.2 Particulars not immediately available should be inserted in a supplementary message or messages.
A4. Primary Report Forms
A4.1 Dangerous Goods Report - Packaged Form ( DG )
| Function | Report | |
|---|---|---|
| DG | Type of report | / DG // |
| A | Vessel identity | A/ /__ __ __ __// |
| B | Date and time of event | B/ __ __ __ __ __ __ Z // |
| C | Position | C/__ __ __ __N S __ __ __ __ __ E W// |
| D* | Position | D/ // |
| M | Radio communication | M/ // |
| P** | Cargo on board | P/*** // |
| Q** | Defect, damage, deficiency, other limitations | Q/ // |
| R | Description of dangerous goods lost overboard | R/*** // |
| S | Weather conditions | S/ // |
| T | Agent | T/ // |
| U | Vessel size and type | U/ // |
| X | Remarks | X/ // |
* Report either Item C or D.
** Include if the condition of the vessel is such that there is danger of further loss of packaged dangerous goods into the sea.
*** See Detailed Reporting Requirements (Appendix A3.1).
A4.2 Harmful Substances Report - In Bulk ( HS )
| Function | Report | |
|---|---|---|
| HS | Type of report | / HS // |
| A | Vessel identity | A/ /__ __ __ __// |
| B | Date and time of event | B/ __ __ __ __ __ __ Z // |
| C | Position | C/__ __ __ __N S __ __ __ __ __ E W// |
| D* | Position | D/ // |
| E | True course | E/ __ __ __ // |
| F | Speed in knots and tenths of knots | F/ __ __ __ // |
| L | Route information | L/ // |
| M | Radio communications | M/ // |
| N | Next report | N/__ __ __ __ __ __ Z// |
| P** | Cargo on board | P/*** // |
| Q | Defect, damage, deficiency, other limitations | Q/*** // |
| R | Description of dangerous goods lost overboard | R/*** // |
| S | Weather conditions | S/ // |
| T | Agent | T/*** // |
| U | Vessel size and type | U/ // |
| X | Remarks | X/*** // |
* Report either Item C or D.
** Include in the case of a probable discharge.
*** See Detailed Reporting Requirements (Appendix A3.2).
A4.3 Harmful Substances Report - Packaged Form ( MP )
| Function | Report | |
|---|---|---|
| MP | Type of report | / MP // |
| A | Vessel identity | A/ /__ __ __ __// |
| B | Date and time of event | B/ __ __ __ __ __ __ Z // |
| C | Position | C/__ __ __ __N S __ __ __ __ __ E W// |
| D* | Position | D/ // |
| M | Radio communications | M/ // |
| P** | Cargo on board | P/*** // |
| Q | Defect, damage, deficiency, other limitations | Q/*** // |
| R | Description of dangerous goods lost overboard | R/*** // |
| S | Weather conditions | S/ // |
| T | Agent | T/*** // |
| U | Vessel size and type | U/ // |
| X | Remarks | X/*** // |
* Report either Item C or D.
** Include in the case of a probable discharge.
*** See Detailed Reporting Requirements (Appendix A3.3).