Transport Publication - TP 13585 E
1 Process Flowchart
2 Purpose
2.1 This procedure establishes the approach to be employed by Marine Safety Inspectors when performing an inspection on a small non-pleasure vessel.
3 Authority
3.1 This procedure is based on the authorities granted by the Canada Shipping Act, 2001, particularly Sections 10 and 11.
3.2 This procedure falls under the overall administrative authority of the Director General, Marine Safety and Security and the Marine Safety and Security Executive Committee has approved this policy for general application.
4 Scope
4.1 This procedure is applicable to Marine Safety Inspectors carrying out inspections of small non-pleasure vessels.
4.2 A small non-pleasure vessel:
- Is not more than 15 gross tons (
GT
); and,
- Carries no more than 12 passengers.
5 Responsibility
5.1 The Director, Domestic Vessel Regulatory Oversight is responsible for the development, approval, maintenance and functional oversight of this procedure.
5.2 The Manager, Flag State Inspection Standards ( AMSAD ) is the OPI for this procedure.
5.3 Regional Directors, Marine Safety are responsible for implementing this procedure and quality control.
5.4 Comments or queries related to this policy and its application should be addressed to:
Director, Domestic Vessel Regulatory Oversight (
AMSA
)
Transport Canada, Marine Safety
330 Sparks Street
Ottawa, Ontario (Canada) K1A 0N8
6 Procedure
6.1 Vessel Pre-Inspection
6.1.1 Transport Canada Centres ( TCCs ) are to develop and maintain a priority list of vessels for inspection. The list will comprise mostly very high and high risk vessels, but will also include a sampling of moderate and low risk vessels.
6.1.2 The inspection manager creates and updates a schedule of inspections based on the targets identified by headquarters.
6.1.3 For vessels enrolled in the Small Vessel Compliance Program ( SVCP ) the list is created using the risk profile from the SVCP database system-generated reports.
6.1.4 For non- SVCP vessels, inspections will be scheduled, for example, in response to reports of deficient or defective vessels received from various sources, such as the Canadian Coast Guard, Marine Traffic Services, Harbour Authorities, marine units of the RCMP , OPP , QPP , other vessel operators, passengers, etc., or if other evidence of non-compliance comes to the attention of a Marine Safety Inspectors, such as, while conducting a planned inspection of a SVCP vessel, they notice a non- SVCP vessel on the dock that appears deficient or defective.
6.1.5 The inspection manager assigns one or more Marine Safety Inspectors ( MSI ) to carry out a small vessel inspection.
6.1.6 TCMS may perform an inspection with minimal or no notification, however, it is recommended that the lead MSI contact the vessel AR to make arrangements for an inspection approximately twenty-four (24) hours in advance.
6.1.7 The MSI (s) prepare for the inspection by reviewing available vessel information.
6.2 Vessel Inspection
6.2.1 Upon arrival at the vessel, the MSI (s) note the condition of the exterior and the means of access.
6.2.2 The MSI (s) present their Transport Canada Inspector ID and Designation Card to the AR /Master and explain the purpose of the visit.
6.2.3 The MSI (s) assesses the level of compliance with the requirements outlined in the following sections from TP 15111 - Detailed Compliance Report:
- a. Section 1. Registration;
- b. Section 3. Navigation Equipment;
- c. Section 4. Vessel Manning and Crew Qualifications;
- d. Questions 22-28. Stability, Safety and Firefighting Equipment
- e. The applicable safety and firefighting equipment section:
- i. Section 16. Basic Safety and Firefighting Equipment – Vessels not more than 6 metres
- ii. Section 17. Basic Safety and Firefighting Equipment – Vessels more than 6 metres and not more than 9 metres
- iii. Section 18. Basic Safety and Firefighting Equipment – Vessels more than 9 metres and not more than 12 metres
- iv. Section 19. Basic Safety and Firefighting Equipment – Vessels more than 12 metres;
- i. Section 16. Basic Safety and Firefighting Equipment – Vessels not more than 6 metres
- f. One of the following sections:
- i. Section 10. Electrical Systems
- ii. Section 11. Ventilation
- iii. Section 12. Fuel Systems iv. Section 14. Machinery
- i. Section 10. Electrical Systems
- g. Section 20. Additional Items Required for Passenger Vessels (if applicable); and
- h. Section 21. Additional Items Required for Workboats engaged in Towing Operations (if applicable).
6.2.4 If the initial inspection has not revealed any clear grounds that might necessitate a more detailed inspection, then the inspection is over.
6.2.5 If the initial inspection reveals clear grounds for believing that the condition of the vessel, its equipment or crew does not meet the regulatory requirements, the MSI (s) will begin a more detailed inspection. The detailed inspection will focus on the clear grounds evidence that warranted a more detailed inspection.
6.2.6 Examples of clear grounds include:
- Evidence that the vessel's operations are not being conducted safely.
- An incident or accident that has just occurred on the vessel.
- Inaccurate or expired certificates or documents.
- Crewmembers display unfamiliarity with their assigned emergency duties or operational procedures.
- Essential vessel operations relating to pollution prevention operations have not been conducted as required by the regulations. Principal arrangements or essential equipment is absent or defective.
- The vessel has excessive unsanitary conditions.
- Any other evidence, including the receipt of a complaint, that leads a Marine Safety Inspector to believe that the vessel is not compliant with the requirements of the Canada Shipping Act, 2001 or its associated regulations.
6.2.7 The MSI (s) are to note any observed deficiencies on a Notice of Deficiency in accordance with how they found the vessel.
6.2.8 Once the inspection is complete, the lead MSI will provide the Master with a copy of the Notice of Deficiency, and return to the office.
6.3 Post Vessel Inspection
6.3.1 When the MSI (s) return to the office, they will record the inspection results as follows:
- For
SVCP
enrolled vessels,
MSI
(s) are to use the Excel-based Detailed Compliance Report (
DCR
) form and upload to the
SVCP
database (for more information see
TP
13585 – Work Instruction – Recording
SVCP
Inspections,
RDIMS
#7431624)
- For non-
SVCP
vessels that are within the scope of vessels covered by
SVCP
,
MSI
(s) are to use the Excel-based
DCR
form and save in
RDIMS
(for more information see
TP
13585 – Work Instruction – Recording Inspections of Non-
SVCP
vessels,
RDIMS
#7554962)
- For all other small non-pleasure vessels, such as fishing vessels, humanpowered vessels, special purpose vessels, etc., MSI (s) are to use the Notice of Deficiency ( NOD ) as the record of inspection and save in RDIMS in the appropriate SVCP general file number assigned to each Region. If there are no deficiencies, clearly indicate on the first line of the NOD “This is a record of inspection only. No deficiencies were found.”
6.3.2 If deficiencies were found during the inspection, MSI (s) will consult with the Inspection Manager regarding potential enforcement action as appropriate in accordance with Marine Safety’s Policy on Compliance and Enforcement.
7 Related Documents
7.2 TP 13585 – Policy – Small Vessel Compliance Program ( SVCP ), RDIMS # 7595495
7.3 TP 13585 – Policy – Oversight of Small Non-Pleasure Vessels, RDIMS # 7550469
7.4 TP 13585 – Procedure – Enrolment of Vessels in the Small Vessel Compliance Program ( SVCP ), RDIMS # 7595519
7.5 TP 13585 – Work Instruction – Recording a SVCP Inspection,, RDIMS # 7431624
7.6 TP 13585 – Work Instruction – Recording Inspections of of Non- SVCP Vessels, RDIMS # 7554962
7.7 TP 13585 – Policy – Policy on Compliance and Enforcement of the Canada Shipping Act, 2001, RDIMS # 2152595
7.8 TP 13585 – Procedure – Marine Compliance and Enforcement Manual, RDIMS # 3625969
8 Definitions
8.1 “Authorized Representative ( AR )” has the meaning ascribed to it in section 14(1) of the Canada Shipping Act, 2001.
8.2 A “non-pleasure” vessel refers to any vessel that is not a pleasure craft.
8.3 The term “pleasure craft” is defined in section 2 of the Canada Shipping Act, 2001.
9 Date of Application
9.1 This policy comes into effect on June 30, 2012.
10 Date for Review
10.1 This procedure will be reviewed no later than two (2) years following the date of approval and at a frequency of not less than five (5) years thereafter.
11 RDIMS Reference
11.1 The English version of this document is saved in RDIMS under reference number 6926761. The applied naming convention is PUBLICATION – TP 13585 – PROCEDURE – INSPECTION OF SMALL NON-PLEASURE VESSELS.
11.2 La version française du présent document est dans le SGDDI et porte le numéro de référence 7675772. La règle d'affectation des noms est PUBLICATION – TP 13585 – PROCÉDURE – INSPECTION DES PETITS BÂTIMENTS AUTRES QUE LES EMBARCATIONS DE PLAISANCE.
11.3 This is the second approved and finalized revision of the English version of this document. This procedure replaces PUBLICATION – TP 13585 – PROCEDURE – MONITORING OF VESSELS IN THE SMALL VESSEL COMPLIANCE PROGRAM (NON-PLEASURE CRAFT) ( SVCP ), saved in RDIMS under reference number 6110250. This procedure also replaces PUBLICATION – TP 13585 – PROCEDURE – INSPECTION OF SMALL VESSELS NOT MORE THAN 15 GROSS TONS AND CARRYING NOT MORE THAN 12 PASSENGERS, saved in RDIMS under reference number 240864.
12 Keywords
- Small Vessel Compliance Program
- SVCP
- Non- SVCP
- Small vessel
- Small Vessel Inspection System
- SVIS
- Inspections
- Canada Shipping Act, 2001
- Compliance
- Enforcement
The following documents are available for downloading or viewing:
-
Oversight of Small Non-Pleasure Vessels ( PDF file, 141 KB )
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