Table of contents
- 1. Overview of the Program, Operating Context and Environment
- 2. Considerations and Drivers for Oversight Activities Priorities
- 3. Oversight Delivery in 2021-22
- 4. Organizational Contact information
- Annex A: Definitions
1. Overview of the program, operating context and environment
Transport Canada has 2 oversight programs under our Intermodal Surface, Security and Emergency Preparedness Directorate:
- the Security Screening Programs and
- the Intermodal Surface Security Oversight Program
The Security Screening Programs carries out background checks on persons who have access to restricted areas of the airport/marine ports or perform certain duties to the standards set out in the respective programs. These background checks determine whether a person is a security risk to transportation.
The Intermodal Surface Security Oversight Program works with stakeholders to improve the security of Canada’s intermodal and surface transportation systems. It focuses on the security of Canada’s passenger and freight railways, urban transit, and international bridges and tunnels. The program prioritizes inspections using a risk-based process, which is also used to determine where and how to use resources. This risk-based approach is especially valuable since the program does not have enough resources to inspect every site and facility each year.
The Intermodal Surface Security Oversight Program is directed by: the Transportation of Dangerous Goods by Rail Security Regulations; the Passenger Rail Transportation Security Regulations; the Memorandum of Understanding between Transport Canada and the Railway Association of Canada; and, the Memoranda of Understanding between Transport Canada and owners and operators of international bridges and tunnels. The work under this program involves:
- reviewing security plans, risk assessments and other related matters, and
- inspecting railway sites and facilities that fall under the regulations and the memoranda of understanding to make sure they comply with the regulations
Key changes in the external operating environment
Canada and the rest of the world started experiencing the effects of the COVID-19 pandemic in the 4th quarter of 2019-20. The effects continued throughout 2020-21, and into 2021-22. The pandemic forced the directorate to change the way we plan and do inspections.
Due to lockdowns or travel restrictions, staff mainly focused on inspections that could be done without going on to railway sites and facilities. As restrictions ease, on-site inspections will be done where possible, with proper personal protective equipment and training.
2. Considerations and drivers for oversight activities priorities
A key driver for the Security Screening Programs was the state of the transportation industry. In the past year, there have been fewer requests for regulatory authorizations due to the COVID-19 pandemic and reduced travel. We expect this trend to continue until the air and marine industries fully recover from the pandemic.
In general, the Intermodal Surface Security Oversight Program plans inspections in a way that maximizes efficiency and limits travel costs. For example, inspectors visit multiple sites or facilities per trip, or drive fleet vehicles instead of flying.
With the effects of the pandemic continuing into 2021, planning inspections has been a challenge. Based on this reality, the directorate created flexible plans that will be adjusted as needed.
The drivers for the Intermodal Surface Security Oversight Program inspections are:
- the level of security risks associated with railway operations
- 2 new security regulations, the Transportation of Dangerous Goods by Rail Security Regulations and the Passenger Rail Transportation Security Regulations
- our agreements with the Railway Association of Canada and the owners and operators of bridges and tunnels that cross into the US
As the new security regulations have been phased-in over the last year and a half, the program has had to adapt. New inspections are introduced with each phase, and the program must inspect certain items based on both regulations.
3. Oversight delivery in 2021-22
The delivery of oversight activities, such as planned risk-based inspections and reactive inspections, will be reported through the Canadian Center on Transportation Data (CCDT).
4. Organizational contact information
Transport Canada welcomes your comments on this report.
Email: TC.SSPManagement-GestionduPFS.TC@tc.gc.ca for information on our security screening programs.
Email: TC.Railsecurity-sureteferroviaire.TC@tc.gc.ca for information on our intermodal surface security oversight programs.
Annex A: Definitions
| Required Field | Description |
|---|---|
| Oversight | How Transport Canada promotes, monitors or enforces compliance with our safety and security requirements. |
| Regulatory authorizations | Given when a regulated party (for example, a railway company or vehicle manufacturer) applies for permission to do a regulated activity, or be exempt from it. We may give permission in various forms, including a permit, licence or certification. Transport Canada does not control the number of regulatory authorizations per planning cycle. |
| Inspection |
A documented, formal examination of industry compliance with Canadian transportation safety and security rules, regulations and requirements. Authorized Transport Canada officials record the results of each inspection. For the purposes of this document, audits are a type of inspection. *Includes pre-site, onsite, and post-site inspection and oversight activities. Is complete when the inspector submits an approved inspection or oversight activities report. Does not include follow-up action, quality control checks or outreach activities. |
| Planned, risk-based inspections |
All inspections Transport Canada initially commits to doing in a given planning cycle. The SO3 Management Board may authorize updates as needed. *Include inspections that are announced (and expected), and those that are unannounced. Does not include:
|
| Follow-up activities |
Arise from findings of an initial inspection. May include an on-site inspection, requests for more information, or enhanced monitoring. *Do not include enforcement. |
| Other activities | Oversight activities that Transport Canada did not initially commit to in a planning cycle, and are not a follow-up to an inspection or audit. |
| Enforcement |
Measures we use to enforce requirements and compel compliance. For example:
|
| Education, outreach and awareness | How we educate the public, and encourage people and companies to comply with the law (for example: industry conferences, air shows, training, web portal) |
| Quality control |
How we ensure inspectors follow policies and procedures, and complete required documentation. Applies to an entire oversight activity, from inspection, to follow-up, to resolving non-compliance. Supervisors and managers are responsible for quality control. Each program must have:
|